Human Resources Coordinator

Position Summary

The Human Resources Coordinator provides entry-level clerical and administrative support to the Office of People & Culture. This role supports daily HR operations including data entry, employee record maintenance, onboarding coordination, and general administrative tasks. The position works closely with the HR Generalist to ensure accurate and timely processing of HR transactions while maintaining confidentiality and professionalism.

This role is ideal for an individual beginning a career in Human Resources who is detail-oriented, organized, and eager to learn HR processes in a fast-paced environment.

Key Responsibilities

Administrative & Clerical Support

• Maintain and update employee records in the Human Resources Information System (HRIS) (e.g., Paycom or equivalent)
• Perform data entry for personnel actions, status changes, and employee information updates
• Assist with filing, scanning, and organizing HR documents (both electronic and physical)
• Prepare routine HR correspondence, reports, and forms

Onboarding & Employee Support

• Assist with new hire onboarding processes, including collecting required documentation
• Coordinate onboarding schedules and communicate with new hires regarding next steps
• Support employee inquiries by providing basic HR information and directing questions appropriately
• Ensure completion and tracking of required onboarding documentation

Payroll & Compliance Support

• Assist in reviewing timesheets and supporting payroll preparation processes
• Help maintain compliance with HR policies and procedures
• Support audit preparation by organizing and retrieving employee records

Recruitment Support

• Assist with posting job openings and tracking applicants
• Coordinate interview scheduling and candidate communications
• Maintain applicant tracking records and documentation

General Office Support

• Provide front-line customer service for the HR office (in person, email, and phone)
• Support HR projects and initiatives as assigned
• Perform other administrative duties as needed to support the HR team

Minimum Requirements

• High school diploma or equivalent required
• 0–2 years of administrative or clerical experience (HR experience preferred but not required)
• Basic proficiency in Microsoft Office (Word, Excel, Outlook)
• Strong attention to detail and organizational skills
• Ability to handle sensitive and confidential information with discretion
• Strong written and verbal communication skills

Preferred Qualifications

• Associate’s or Bachelor’s degree in Human Resources, Business Administration, or related field (in progress or completed)
• Familiarity with HRIS systems (e.g., Paycom or similar)
• Prior experience in a customer service or office support role

Key Competencies

Attention to Detail

Confidentiality & Integrity

Organization & Time Management

Customer Service Orientation

Communication Skills

Willingness to Learn

Working Conditions

Office environment with standard business hours

May require occasional extended hours during peak HR cycles (e.g., onboarding, payroll deadlines)

Why This Role Matters

The Human Resources Coordinator plays a critical role in supporting the employee experience by ensuring HR processes run smoothly, accurately, and efficiently. This position serves as a foundational step in developing a career in Human Resources.