Project Subcontracts Lead

W3.CSS

BW Offshore leverages more than four decades of experience in operating advanced offshore production systems and executing complex projects. We are proud to have executed 40 FPSO and FSO projects, and have cultivated a culture of thorough engineering, trust and teamwork throughout the organisation.

BW Offshore is actively engaged in the energy transition by developing clean energy production solutions, applying our offshore engineering and operations capabilities to drive future value creation. Our aim is to create tailored energy solutions for evolving global energy markets.

Key Tasks and Responsibilities

Lead the end-to-end subcontracting process for a defined portfolio of scopes within the execution phase of the assigned project, including but not limited to FPSO projects e.g., third-party engineering & design services, hull & marine and offshore engineering & construction, topside modules fabrication and assembly, topsides modules EPC packages, hull & topsides integration, hook-up & commissioning services, inspection and certification and specialist technical services – ensuring compliance with the project subcontracts execution plan, procedures, and commercial best practice

Develop and implement subcontracts-specific tender strategies and subcontracts execution plans on an assigned project in close coordination with the Engineering, Procurement, Delivery Management, Commissioning, and Project Services / Controls disciplines on an assigned project to ensure subcontract timing supports the overall project Schedule

Manage and mentor any assigned Subcontracts discipline resources deployed within the Project Subcontracts Team on the assigned project – overseeing work quality and providing day-to-day guidance throughout the execution phase

Drive the preparation and issuance of Invitation to Tender (ITT) packages for execution phase subcontracts on the assigned project, including instructions to tenderers, project-specific Scope of Work, Bill of Quantities (BOQ), Schedule Milestones, HSSE requirements, and subcontract terms and conditions

Lead & coordinate 'techno-commercial' tender evaluation processes for execution phase subcontracts on the assigned project, prepare bid tabulations, recommendation-to-award reports, and contract award presentations for review & approval by the Project Subcontracts Manager, prior to being circulated for review & approval by relevant members of the wider Project Management Team in accordance with the established project & corporate authorisation matrices

Administer awarded subcontracts throughout the execution phase of the assigned project: issue subcontract correspondence, chair progress and commercial meetings, review and process variations and change orders, certify invoices and milestone payments, and manage subcontract interfaces with other project work fronts

Identify, assess, and manage commercial risks arising within the subcontract portfolio during the execution phase of the assigned project, maintain subcontracts risk registers and escalate material issues to the Project Subcontracts Manager

Manage subcontractor commercial and schedule performance through regular progress reviews, KPI tracking, and formal performance assessments on the assigned project in line with project controls reporting cycles

Lead commercial negotiations on subcontract variations, time extension requests, and claims arising during the execution phase of the assigned project – and escalate the same where settlement authority is exceeded

Maintain accurate and complete subcontract records and correspondence files throughout the execution phase of the assigned project – ensuring timely close-out of all assigned subcontracts at project completion, including final account agreement and retention release

Coordinate with the assigned project’s Delivery Management, Project Services / Controls and Cost Engineering teams, and the corporate Finance team, to ensure subcontract costs, commitments, accruals, and expenditures on the assigned project are accurately reflected in project cost reports and cost-at-completion forecasts

Support internal and external project audits related to the Subcontracts function – ensuring documentation satisfies audit trail and governance requirements

Qualifications

Bachelor's degree in the field of Engineering, Law, Commerce, Business Administration, Quantity Surveying, Construction Management, Building Management, or a related discipline

Master's degree in a relevant and/or complementary discipline would be deemed advantageous

Relevant professional certifications such as those from the Chartered Institute of Procurement & Supply (CIPS), Royal Institution of Chartered Surveyors (RICS), or equivalent / of similar standing, would be looked upon favourably

Minimum ten (10) years of progressive experience in subcontracting, contracts management or commercial management within the oil & gas, offshore, or energy project environments

At least three (3) years managing or supervising subcontracting professionals on a capital project team

Proven track record administering complex, high-value subcontracts through the full project execution lifecycle i.e. from tender through to close-out – on FPSO or equivalent offshore capital projects

Experience preparing and leading tender processes for project execution scopes, including third-party engineering services, marine & offshore engineering & construction, topsides modules fabrication, topsides EPC packages, hull & topsides integration, hook-up & commissioning services, and/or specialist technical services

Demonstrable exposure to subcontract variation management, time extension assessments, and claims handling during active construction and commissioning phases

Experience working within a multi-disciplinary project team structure

Skills

• Strong leadership and team coordination skills, with the ability to direct and develop junior subcontracting resources within a fast-paced project execution environment
• Clear and professional written and oral communication skills for interface with project management, subcontractors, and senior stakeholders
• Collaborative approach to working across the multi-disciplinary project teams (FPSO or large offshore projects)Results-driven with strong organisational skills and the ability to manage multiple concurrent subcontracts under project schedule pressure
• Resilience and composure when managing demanding subcontractors, schedule-driven commercial disputes, or concurrent peak workloads during construction and commissioning phases of project execution
• Solid knowledge of contract law, standard offshore and project execution contract forms (e.g., LOGIC, FIDIC, NEC, bespoke FPSO / offshore forms), and subcontract terms and conditions
• Strong understanding of FPSO project execution phases, work front sequencing, and the commercial risks inherent in each phase – engineering, procurement, fabrication, integration, marine transportation, installation, hook-up, and commissioning
• Proficiency in cost control, change management, and earned value management (EVM) principles within a project controls environment
• Knowledge of HSSE requirements relevant to subcontractor management in offshore construction and commissioning environments
• Proficiency in enterprise resource planning (ERP) / contract management systems (e.g., IFS, SAP, Ariba, Oracle, etc.) and possesses advanced MS Office skills
• Familiarity with project scheduling tools (e.g., Primavera P6) sufficient to assess subcontractor schedule claims and time extension requests
• 'Native' or 'Professional' level proficiency in English – written & spoken.

Our Commitment to Diversity and Inclusion

BW Offshore is committed to providing equal employment opportunities for all. We believe in fostering a diverse and inclusive workplace and encourage all qualified candidates to apply, regardless of age, gender, disability, religion, or ethnic background.