Assistant Company Secretary

• Hilton Foods is a leading international
• multi-category food producer, serving customers and retail partners across the
• world with high-quality meat, seafood, vegan and vegetarian foods and meals. We
• are a business of over 7,300 employees, operating from 21 technologically
• advanced food processing, packing and logistics facilities that serve over 19
• markets in Europe, Asia Pacific and North America. For over thirty years, our
• business has been built on long-term partnerships with our customers and
• suppliers, many forged over several decades, and together we target long-term,
• sustainable growth and shared value.

PURPOSE OF ROLE

• To provide high-quality company secretarial support
• at UK listed-company level and independently manage key governance
• processes across the Group, including matters relating to the Board, its
• Committees and the Company’s public-market obligations.
• To help ensure Group-wide compliance with legal,
• regulatory, listing and governance requirements, applying sound judgement
• and escalating matters appropriately.
• To build effective relationships with directors,
• senior management, advisers and colleagues across multiple geographies,
• supporting a Group-wide governance framework.
• REPORTS TO: Deputy Company

Secretary

DEPARTMENT: Legal &

Secretariat

KEY ACCOUNTABILITIES

• Maintain statutory registers and corporate records,
• ensuring information is accurate, complete and current.
• Manage the day-to-day governance of a
• multi-jurisdictional subsidiary portfolio, coordinating statutory
• approvals, corporate changes, records, compliance and local filings under
• the oversight of the Deputy Company Secretary.
• Maintain the Entity Management Platform and drive
• improvements in the accuracy, consistency and accessibility of Group
• entity information.
• Lead the end-to-end administration of Board and
• Executive level Committee meetings, including forward planning, agendas,
• paper collation, governance advice, action tracking and the preparation of
• comprehensive, accurate minutes suitable for formal approval.
• Draft and coordinate regulatory announcements,
• maintaining appropriate review and approval processes and supporting
• compliance with applicable disclosure obligations.
• Support with the Annual Report process, including
• drafting and editing content, coordinating contributors and supporting
• verification.
• Manage day-to-day share scheme administration,
• including grant and maturity processes, exercises, employee
• communications, record maintenance and adviser liaison.
• Support with AGM administration.
• Manage elements of the dividend process, including
• timetable coordination, approvals and the drafting of intercompany
• dividend minutes and supporting documentation.
• Maintain governance and regulatory content on the
• investor section of the Hilton Foods corporate website.
• Lead or contribute to governance and compliance
• projects, including policy reviews, horizon scanning and process
• improvements.

QUALIFICATIONS AND EXPERIENCE

Relevant company secretarial or governance experience

ideally in a listed, or complex international organisation.

Experience of preparing high-quality meeting minutes

and supporting the meeting administration process.

Experience of subsidiary governance, statutory

• compliance and filings, ideally across more than one jurisdiction.
• Practical experience of share scheme administration
• is desirable.
• Strong written and verbal communication skills, with a
• professional attitude to engaging with senior stakeholders and external
• advisers.
• High levels of professionalism, integrity and
• discretion when handling confidential and price-sensitive
• information.
• Excellent attention to detail, sound judgement and
• the ability to resolve issues and escalate appropriately.
• CGI part-qualified or qualified, or holding an
• equivalent legal, governance or finance qualification, with a commitment
• to continuing professional development.