Senior Finance Manager - Ethiopia

Senior Finance

Manager - Ethiopia

About Palladium

• Operating in over 50
• countries, Palladium is a global consulting and implementation company working
• in partnership with governments, businesses, investors, and communities to
• design and deliver solutions that create lasting positive impact. We address some
• of the world's most complex challenges across infrastructure, economic growth
• and natural capital, health, energy, climate and environment, and digital
• transformation—strengthening systems, institutions, and markets to support
• inclusive and sustainable development. Our more than 2,100 staff worldwide work
• as trusted advisors across diverse contexts, combining deep technical
• expertise, implementation techniques, and innovative technology to deliver
• locally informed, client-focused solutions that help organizations achieve
• measurable, sustainable impact.

Palladium

• is part of GISI's global family of companies, which aims to create solutions
• for the world's most complex challenges. With annual revenues of $14 billion,
• GISI's approximately 15,000 employees are engaged in projects across 100
• countries worldwide providing construction, program/project management, and
• engineering consulting services.

Project Overview

The

• America First Global Health Strategy (AFGHS) - Palladium award supports
• country-led efforts to strengthen health systems, advance global health
• security, and sustain essential health services in alignment with the America
• First Global Health Strategy. Leveraging Palladium's expertise in health
• systems strengthening, digital transformation, and data use, the project will
• strengthen governance, service delivery, and decision-making through integrated
• and interoperable systems across priority health programs. The award also
• supports stronger health financing, public financial management, and
• accountability mechanisms to promote resilient, efficient, and country-owned
• health systems.

Position Summary

• Senior Finance Manager is a full-time
• position to support the local activities and oversee the Ethiopia America First
• Global Health Strategy Palladium project finances through an office based in
• Addis Ababa, Ethiopia. This position is responsible for managing the project
• finances, accounting, and financial administration, as well as reporting of the
• project, including budget administration, accounting, banking and cash
• management, and financial reporting. The position reports to the Director of
• Finance and Operations on a day-to-day basis with specific financial reporting
• to Director of Finance & Administration at Palladium’s US office in
• Washington, DC. This position may also supervise finance and administrative
• staff located in Addis Ababa, Ethiopia.

Primary Duties and Responsibilities

• Budgeting and Forecasting
• Oversee day-to-day financial
• management and accounting for the projects; maintains and manage financial
• accounts in coordination with the Country Director and the Palladium DC
• office.
• Prepare annual budgets,
• projections and financial plans with the Director of Finance and
• Operations, the HQ Director, Finance & Administration and the HQ
• Project Delivery Manager, using the operational cost estimates supplied by
• the Finance and Operations Manager (FOM).
• Prepare the monthly cash
• forecast and cash requirement estimates for HQ. Maintain the rolling
• 12-month cash-flow forecast and financing plan, aligned with the
• results-based payment schedule.
• Track budget against actual
• spending, prepare variance and burn-rate analysis, and keep expenditure
• within the approved budget.
• Accounting and Reporting
• Maintain the project's financial
• accounts and records in QuickBooks, coded to the chart of accounts and
• project charge codes.
• Ensure field vouchers are
• prepared accurately with supporting documents, verify coding and
• supporting documents, and approve QuickBooks entries.
• Enter petty cash transactions in
• QuickBooks and reconcile petty cash. Ensure supporting documents are
• filed in hard and soft copy.
• Close each month, submit
• accruals to the HQ Project Delivery Manager, and prepare and submit the
• monthly financial reports for the Director's review.
• Track tax withholding and
• prepare tax filings. Administer VAT exemptions and VAT reimbursement
• claims.
• Apply revenue recognition and
• milestone tracking under the results-based payment model.

Payment Review

• Review every payment request for
• documentation, budget availability and donor compliance before it goes to
• the Director for authorization.
• Review the payroll against
• staffing records and recommend approval to the Director.
• Review travel expense reports
• and travel advance clearances and submit them to the Director for
• approval.
• Banking, Cash and Internal Control
• Administer the project bank
• account: signatory updates, bank relations and statements.
• Prepare the monthly bank
• reconciliation for the Director's review and sign-off.
• Carry out petty cash counts.
• Assist in establishing,
• maintaining, and updating organizational financial policies and procedures
• to guide the work of project staff and management.
• Identify potential areas of financial and compliance vulnerability and risk and develop or implement corrective action plans to resolve identified challenges and issues.
• Compliance, Audit and Assets
• Ensure the project meets donor
• financial requirements and complies with U.S. Government and Palladium
• policies.
• Coordinate internal and external
• audits and respond to financial findings. The FOM supplies operational
• documents and the Grants & Contracts Specialist supplies award files.
• Carry out the annual physical
• asset verification, independently of the FOM, who keeps the asset register.
• Implement fraud mitigation practices and ensure systems and processes are implemented effectively.
• Communication and Mentoring
• Maintain regular communication
• with the senior leadership team at HQ by providing relevant and timely
• financial information for planning and decision-making purposes.
• Participate in regular meetings
• (phone or Teams) with Washington DC staff to discuss financial items.
• Mentor and supervise finance
• staff on finance tasks.
• Perform any other
• responsibilities as may be directed.

Required Qualifications

• A bachelor’s degree (minimum), or a master’s Degree (desirable), in Accounting, Business Management, or other relevant fields.
• At least 8 years of work experience in broader finance and administration management with an international organization, including office management, HR, finance, IT, and logistics.
• Demonstrable financial management experience on U.S government-funded programs, including U.S. government policy, procedures, and reporting requirements.
• Experience developing, managing, oversight, and reporting on multi-million-dollar budgets.
• Experience with results-based or milestone-based awards and the related cash-flow forecasting and revenue recognition.
• Excellent financial and analytical and communication skills, with the interpersonal skills to work at all levels.
• Experience directly managing finance and administration staff persons.
• Proven problem identification and resolution experience with budgeting, forecasting, banking, tax authorities, foreign currency transactions, and other related issues.
• Able to communicate effectively and excellent interpersonal skills to form effective working relationships at all levels.
• Experience with QuickBooks, Costpoint and other accounting and budget monitoring tools.
• High level of computer literacy.
• Proven experience in managing expenditure within budget.
• Must be legally authorized to work in Ethiopia.

Applications

• will be accepted on a rolling basis. We
• encourage you to apply early as the position may close once a suitable
• candidate is found. Please note that only shortlisted candidates will be
• contacted.
• All qualified applicants will receive consideration for employment without
• regard to race, color, religion, sex, sexual orientation, gender identity,
• national origin, disability, age, or status as a protected veteran. Should you
• require any adjustments or accommodations to be made due to a disability or you
• are a neurodivergent individual, or for any other circumstance, please email
• our team at [email protected] and we will be in touch to
• discuss.