HR Operations Coordinator (Temporary Assignment: November 2026 - March 2027)

Status

Temporary Assignment (November 2026 – March 2027)

Hours

Monday – Friday, 35 hours/week

Home Campus

Fennell (hybrid work arrangements available)

Rate of Pay

Payband 7 ($63,260 - $79,077 per year)

Vacancy Status

1 vacancy available

Posting Date

October 15th, 2026

Closing Date

• October 28th, 2026 at 7:00 pm EST
• We believe the rich diversity among our students and the communities we serve should be reflected within our
• workforce. As educators, we believe it is important to act and show leadership in advancing the principles of
• reconciliation, equity, diversity, and inclusion in our community.

Job Summary

• Reporting to the Manager, HR Operations & Administration, the HR Operations Coordinator provides centralized,
• comprehensive administrative, operational, and systems support that enables the effective functioning of the entire HR
• department. Working collaboratively, the HR Operations Coordinator ensures smooth day to day office operations;
• administers learning management and training logistics; maintains accurate HR data, records, and employee information;
• supports college-wide attendance and absence tracking; and coordinates cross-functional reporting, financial
• transactions, and compliance activities. By delivering timely, accurate, and customer focused service across these
• areas, the position contributes to operational efficiency, data integrity, and a positive employee experience.

What you’ll be doing

Office & HR Operations Support

• Maintains centralized documentation and retrieval systems.
• Tracks action items and drafts HR correspondence.
• Schedules meetings and manages calendars.
• Receives and triages phone, email, and in person inquiries
• Manages multiple email inboxes and responds or triages inquires as appropriate.
• Prepares agendas and minutes.
• Creates and updates HR forms, templates, guides, and internal/external web platforms (MyMohawk, Working at Mohawk,
• Careers page).
• Coordinates mail and service provider access (IT, Security, Facilities etc.).
• Orders and maintains office and technology supplies, including asset tracking.
• Tracks eSAFs and routes them for action
• Handles employee information-release processes and prepares letters of employment.
• Coordinates HR events (e.g., new hire orientation, HR team events).
• Supports onboarding logistics, including new hire welcome kits
• Participates in departmental office coverage which includes greeting visitors.
• Acts as backup to the HR Office Manager.

Cross Functional Administrative Support & Reporting

• Collects and submits data for Top Employer Application and other external submissions.
• Creates and updates SharePoint/Teams sites and meeting resources
• Coordinates HR and cross functional meeting schedules (e.g. Manager’s Roundtable, HR/Finance, HR/IT).
• Prepares schedules and ad hoc reports, presentations, metrics, and dashboards.
• Generates union related invoices and liaises with Finance and union partners.
• Facilitates payment of HR vendor invoices and Health and Safety reimbursements.
• Supports cyclical reporting with Workforce Analysts.
• Administers tuition assistance programs (eligibility, coordination, tracking, payments).
• Tracks Standard Workload Forms and flags workload complaints.
• Coordinates the annual T2200 process.
• Assists with retiree mail‑outs.
• Reconciling HR operations expenses.
• Learning Management System (LMS) & Learning Event Administration
• Administers learning events in the LMS (uploads events, assigns training, manages registrations/transcripts).
• Creates and maintains user guides and templates.
• Supports LMS super‑users and employees and produces basic reporting
• Coordinates workshop and learning event logistics (rooms, equipment, technology, materials, food).
• Processes evaluations and issues certificates.
• Markets learning opportunities and supports AODA accessibility requirements.

HR Data, Records & Systems Administration

• Collects personal information for new employees and creates Banner records.
• Manages temporary SIN and work permit documentation.
• Provides administrative support to the Over-Age Dependent process including communications and tracking.
• Create new employee digital files.
• Processes demographic updates (address, legal/preferred name).
• Exports organizational charts and flags data integrity issues.

Absence Management Tracking

• Maintains and updates the college attendance records in Banner.
• Generates data for college and government reporting.
• Updates sick time records for employees on Short Term Disability.
• Responds to inquiries regarding the time and attendance system.
• Other duties as assigned.

What you’ll bring to the role

• A two-year Diploma/Certificate in Human Resources, Business with Human Resources, Office Administration or a or
• related discipline, or equivalent combination of education and experience.
• A minimum of two years of experience working in an office environment and processing data is required.
• Experience with an HRIS, SharePoint and Banner would be an asset.
• Experience maintaining confidential files.
• Experience with inputting large amounts of data on a regular basis with few inaccuracies at a fast pace.
• Experience in workload management to plan and execute competing tasks, often with external deadline requirements.
• Detail-oriented, process-focused, with the ability to complete tasks while assessing priorities and within allocated
• time constraints.
• Proven analytical and problem-solving skills with data entry accuracy.
• Exceptional organization and interpersonal skills such as listening and the flexibility and resilience required to
• deal with unexpected changes in plans and priorities.
• Demonstrated experience maintaining confidential files, records and information.
• Conflict resolution or customer service skills training and/or experience.
• Strong communication skills, both written and verbal.
• Demonstrated proficiency in processing high volume documentation in addition to computer skills in all MS Office
• applications, with advanced skills in Teams, Outlook, Excel, Power Point.
• Demonstrated ability to cultivate positive, collaborative working relationships at all levels.
• Excellent customer service skills with a demonstrated sense of urgency as appropriate to the circumstance.
• Experience using technical and analytical skills, while working with an HRIS/HRMS or LMS, and their
• inter-relatedness to other systems is preferred – Banner and Cornerstone.
• Demonstrated commitment and understanding of human rights, equity, diversity, inclusion, and accessibility.
• The ability to communicate and work effectively with diverse students, employees, and communities.

What we offer

• 22 vacation days per year plus holiday closure.
• Opportunity to gain experience and build relationships at a Hamilton/Niagara Top Employer.
• Access to professional development opportunities.
• Option to enroll in Defined Benefit pension plan (CAAT) with contributions matched by Mohawk College.
• Discounted rate for full-service athletic facility and instructor-led classes.
• Opportunities to engage in wellness events and activities.
• To find out more about working at Mohawk College, including our Employee Value Proposition, please visit
• https://www.mohawkcollege.ca/about-mohawk/careers-at-mohawk
• We are committed to reconciliation and nurturing an inclusive, diverse, equitable, and accessible (IDEA) environment
• for everyone who learns and works at Mohawk College. We welcome applications from racialized persons, women,
• Indigenous people, persons with disabilities, 2SLGBTQIA+ persons, and others who may contribute to the further
• diversification of ideas.
• The College is committed to fostering inclusive and barrier-free recruitment and selection processes. If you require
• accommodation during any stage of the recruitment process, please contact Human Resources.
• To learn more about Mohawk College’s commitments, please visit the Mohawk College strategic plan webpage:
• https://www.strategicplan.mohawkcollege.ca/