Finance Specialist

Meals on Wheels People is an organization founded in and by the community! Over the past 50 years, our non-profit has helped thousands of older adults in the Portland Metro area keep their independence through weekly meal delivery and social connections. Our culture reflects our five values: integrity, commitment, respect, inclusion, creativity, and TEAMWORK. With over 20 meal delivery centers throughout Multnomah, Washington, and Clark counties, our staff and thousands of volunteers ensure that no adult over 60 goes hungry or experiences social isolation.

Make a meaningful impact while working in a supportive and collaborative environment that values your well-being. Enjoy the benefits of a four-day workweek, ample quality time off, and a comprehensive benefits package, including medical, dental, and vision coverage, a 401(k)-retirement plan, pet insurance, a wellness program, mileage reimbursement for meal delierys, professional development opportunities, and an Employee Assistance Program though Magellan Healthcare.

We are looking for a Finance Specialist who will help provide administrative and financial support to the Finance Department, with primary responsibility for coordinating the monthly Medicaid voucher process. This role performs data entry, billing support, payment posting, recordkeeping, document management, and reconciliations while assisting with accounts payable, accounts receivable, and other Finance projects. The ideal candidate is highly organized, detail-oriented, and comfortable working with large volumes of information in a fast-paced nonprofit environment.

Principal Duties and Responsibilities (Essential Functions)

Process Medicaid vouchers each month, including billing, data entry, documentation, and record maintenance. Post Medicaid payments accurately and on a timely basis.

Assist with reconciliation of Medicaid billing, vouchers, payments, and related accounts; research and report discrepancies for resolution.

Maintain organized Medicaid billing records and supporting documentation in accordance with Finance procedures and retention requirements.

Monitor outstanding items and communicate issues that may delay billing, payment, or reconciliation.

Work collaboratively with Finance, Operations, and program staff to ensure accurate billing, reporting, and recordkeeping. Provide accounts payable and accounts receivable backup as assigned, including data entry, document processing, payment posting, and account research.

Distribute monthly financial reports and assist with related follow-up.

Maintain Finance records and documentation through filing, scanning, electronic record management, and storage organization while ensuring compliance with retention requirements. Utilize accounting, database, and spreadsheet systems to enter, maintain, and retrieve financial information.

Assist with account research, audit support, and special Finance projects as assigned.

Support the mission, vision, values, and strategic plan of Meals on Wheels People, Inc.

Provide responsive customer service to internal and external contacts.

Participate in in-service training and attend required meetings.

Support mission, vision, values and strategic plan of Meals on Wheels People, Inc.

Other duties as assigned.

Education & Knowledge

• High school diploma or equivalent required; associate degree in accounting, business, finance, or related field preferred. Knowledge of billing, accounts receivable, payment posting, reconciliation, and financial recordkeeping principles.
• Knowledge of Medicaid billing, voucher processing, or health care reimbursement is preferred.
• General knowledge of accounting and ERP software solutions is preferred.

Skills, Abilities & Experience

• Two or more years of billing, accounts receivable, accounting support, or related experience; Medicaid or health care billing experience preferred.
• Strong attention to detail and accuracy in high-volume processing.
• Strong organizational skills, ability to manage multiple deadlines and maintain confidentiality.
• Ability to reconcile detailed transactions, identify discrepancies, and follow issues through resolution.
• Proficiency in Microsoft Office and ability to learn accounting, billing, and other systems.
• Strong written and verbal communication skills and a customer-service focus.
• Self-starter with the ability to prioritize work, work independently, and adjust to changing deadlines.
• Any satisfactory combination of experience, training and/or education which ensures the ability to perform the work may substitute for the above qualifications.

Working Conditions/Physical Demands

• Standard office and storage-unit environments
• Ability to occasionally lift and move boxes weighing up to 40 pounds, with assistance or appropriate equipment for heavier items.
• Occasional reaching, bending, stooping, and walking while organizing and moving records
• Sitting for extended periods of time
• Dexterity of hands and fingers to operate a computer keyboard, mouse, phone and standard office equipment
• Successful candidates must pass pre-employment drug and criminal background check

Disclaimer

The preceding job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to this job. This document does not create an employment contract, implied or otherwise; employment in this job is an “at will” employment relationship.

All applications must be fully completed (including references) in order to be considered.