Payroll Specialist

Capital Area Health Network (CAHN) | Richmond, VA | Full-Time | On-Site

Join Capital Area Health Network (CAHN), a leading Federally Qualified Health Center (FQHC) dedicated to improving community health through accessible, high-quality care. We are seeking a detail-oriented and dependable Payroll Specialist to ensure accurate and timely payroll processing while supporting compliance, financial reporting, and organizational excellence.

About CAHN

At CAHN, our mission is to provide effective, accessible, and culturally responsive care, education, and advocacy that enhance health and quality of life. We are guided by our core values of Compassion, Accountability, Reverence, Excellence, and Stewardship.

Position Summary

The Payroll Specialist is responsible for processing biweekly payroll, maintaining payroll records, reconciling payroll accounts, administering deductions, and ensuring compliance with federal, state, and local payroll regulations. This role collaborates closely with Finance and Human Resources to support accurate payroll administration and grant-funded program allocations.

Key Responsibilities

• Process accurate and timely biweekly payroll.
• Review timesheets, PTO, overtime, and payroll adjustments.
• Maintain employee payroll records, tax elections, and direct deposits.
• Reconcile payroll reports and general ledger accounts.
• Assist with payroll tax reporting and compliance requirements.
• Support grant-funded payroll allocations and documentation.
• Administer benefit deductions and required wage garnishments.
• Prepare payroll reports and support audits and internal controls.

Education & Experience

• Associate degree in Accounting, Finance, Business Administration, or related field preferred.
• Minimum of 3 years of payroll processing experience.
• Experience with Paycom or similar payroll systems preferred.
• Healthcare, nonprofit, and payroll accounting experience strongly preferred.

Knowledge & Skills

• Strong understanding of payroll processing, payroll taxes, and wage and hour regulations.
• Proficiency in Microsoft Excel.
• Excellent analytical, organizational, and problem-solving skills.
• Strong attention to detail and ability to maintain confidentiality.
• Ability to manage multiple priorities and meet critical deadlines.