Payroll Specialist

This position can be located in Arizona or Chicago

Job Description Summary

The Payroll Administrator is responsible for maintaining the system for accurate labor reporting and hourly attendance. This position is also responsible for all aspects of the salaried and hourly payrolls for both union and non-union employees across the US and Canada. In addition, this position is part of the HR department and will assist with various day-to-day HR needs including project type work.

This position is in Avio Aero’s HR Department and reports to the Sr. Leader of HR in Arizona. The position works with all levels of employees throughout the organization as necessary but does not directly or indirectly supervise any other employees. This is a full-time exempt position.

Essential Responsibilities

• The essential duties and responsibilities of this position are listed below. This list is not all inclusive and may be amended by Avio Aero, from time to time.
• Process weekly Hourly and bi-weekly Salaried Payrolls
• Track all timecards – actual hours worked, vacation, sick, etc.
• Process all Payroll changes (salaried and hourly rate changes) when not automated
• Validate regular, time and a half, double time hours worked in accordance with union contract
• Track vacation and sick time
• Administer leadman and shift differential pay
• Assist with system integrations and testing
• Review Paycom Payroll reporting and compare to input
• Track payroll changes and obtain signoff from Human Resources
• Reconcile weekly payroll registers with generated journal entries from payroll system
• Work with Payroll Tax Filings (FUTA, SUTA, FICA)
• Manage payroll system integrations with automated benefits suppliers
• Reconcile quarterly and annual vacation and sick accrual accounts with payroll records
• Process annual W-2’s and 1099’s, quarterly 940 and 941’s
• Maintain historical electronic Payroll files
• Payroll Reports (Weekly $ and Hours plus OT, Premium, NSP, Leadman)
• Process daily Labor Adjustments
• Track Indirect Labor by Labor Code
• Perform Account Reconciliations for Payroll related GL accounts
• Calculate direct by indirect dollars paid monthly (DCI)
• Review monthly Insurance invoices for accuracy and reconcile with payroll deductions
• Review 401(k) Forfeiture account and assist with annual audits
• Assist with HR Projects and other various day-to-day HR needs
• Work on other projects as assigned

Qualifications/Requirements

Education Required: Bachelor’s Degree from an accredited college or university (or a high school diploma/GED with a minimum of 4 years payroll experience)

Experience Required

Minimum of 4 years working in a unionized manufacturing environment with labor tracking and payroll expertise.

Minimum 5 years in a lead payroll role

Desired Characteristics

• The knowledge, skills and abilities required and/or preferred for this position are listed below. This list is not all inclusive and may be amended by Avio Aero, from time to time.
• Ability to work a non-standard work week (some holidays and weekends will be needed)
• Ability to hit timelines, union payroll timelines are critical
• Ability to work with and through a unionized workforce to achieve organizational objectives
• Knowledge of Microsoft Office software, including Outlook, PowerPoint, Word, and Excel
• Strong organizational and continuous improvement skills
• Strong oral and written communication skills
• Ability to interface professionally and effectively with other departments and all levels of management including senior level leadership
• Ability to work independently and exercise sound independent judgment on matters of importance
• Ability to work as part of a team with little or no supervision

Physical Requirements

The physical requirements of this position are listed below. This list is not all inclusive and may be amended by Avio Aero, from time to time. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties of the position.

Frequent sitting, standing, walking, talking, hearing, seeing, writing and typing

Occasional lifting of up to 25 pounds

Occasional reaching, climbing, balancing, stooping, kneeling, crouching, pushing, pulling, fingering, grasping, feeling, twisting, bending and repetitive motion

Frequent exposure to moving mechanical parts, fumes or airborne particles

Frequent exposure to moderate to heavy noise

The ability to wear proper personal protective equipment, including earplugs, safety glasses, safety shoes, etc.

What we offer

Smart working and work life-balance

Avio Aero, when possible, promotes smart work in hybrid mode, and encourages a good, healthy and satisfying work-life balance. We value our employees’ wellbeing; hence we offer a variety of improvement programs aimed to preserve anyone’s psychological safety and daily needs.

Total Rewards

At Avio Aero, we understand the importance of Total Rewards. As a new joiner to Avio Aero we are pleased to offer the following welcome benefit plan:

Medical, Dental & Vision Insurance

Life and injury insurance

Performance-related bonuses and local bonus scheme

• Employee assistant program

• Employee special awards (service and recognition)
• Local special agreements and discounts
• Technical, Leadership and development training

Inclusion & Diversity

Avio Aero is proud to be an Equal Opportunity Employer, and we are strongly committed to maintain an inclusive and diverse environment. Every employment decision is taken regardless to national or ethnic origin, religion, sexual orientation, gender identity or expression, age, disability, etc. We are not all the same. Just be Yourself Avio Aero!