Accountant II

Position Summary

The Accountant II performs professional accounting and financial support functions to ensure accurate and timely payroll processing, financial reporting, account reconciliation, and regulatory compliance. This position maintains and analyzes financial and payroll records, prepares required payments and reports, assists with account reconciliations, and supports the Finance Department with day-to-day accounting operations. The Accountant II works independently to maintain accurate financial information while ensuring established procedures, deadlines, and internal controls are followed..

Essential Duties

To perform this job successfully, an individual must be able to perform each essential job duty satisfactorily. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform essential job functions.

Essential Duties

• Performs accounting and payroll functions with accuracy, confidentiality, and professionalism in accordance with PCS policies and established financial procedures.
• Responds to employee and management questions regarding payroll and assists with resolving payroll-related discrepancies.
• Maintains payroll and timekeeping system data, including employee pay, hours worked, leave, payroll codes, and other related records.
• Compiles and reviews payroll information from timekeeping records, leave documentation, personnel changes, and other applicable sources.
• Processes payroll accounting information and verifies payroll data for accuracy and completeness.
• Generates and reviews payroll reports necessary to calculate, reconcile, and verify payroll information.
• Calculates applicable payroll withholdings and processes payroll adjustments or payments as needed.
• Processes and transmits direct deposit information and other payroll-related transactions.
• Prepares and processes third-party payroll payments and deductions.
• Prepares and submits applicable payroll tax payments on a biweekly or otherwise required basis and ensures established deadlines are met.
• Compiles information necessary for quarterly payroll, unemployment, worksite, state tax, and other required reports.
• Maintains accurate payroll files, supporting documentation, and financial records in accordance with established recordkeeping requirements.
• Assists with monthly financial reporting and other Finance Department reporting as assigned.
• Assists with balance sheet and account reconciliations and researches discrepancies as needed.
• Reviews financial and payroll information for accuracy and communicates identified discrepancies to appropriate personnel.
• Assists the Finance Department with accounting activities, reporting, documentation, and other financial functions as assigned.
• Maintains organized and accurate electronic and physical records while protecting confidential employee and organizational information.
• Coordinates assigned administrative functions related to Central Office operations, including building keys, repair requests, incoming mail distribution, and postage account tracking.
• Communicates professionally with employees, vendors, financial institutions, government entities, auditors, and other external parties as necessary to obtain or provide financial information.
• Assists with providing documentation and information requested for audits, monitoring, financial reviews, or other organizational reporting requirements.
• Maintains awareness of applicable payroll and accounting procedures and established internal controls.
• Maintains and builds positive working relationships with all levels of staff.
• Conducts self and performs work in an ethical manner in accordance with PCS standards of conduct and other applicable policies.
• Attendance and participation in organizational team meetings and all-staff days is required, some of which may be off-site and on weekends.
• Other duties as assigned.

Other Duties

• Maintains a strong working knowledge of PCS policies and procedures, financial practices, internal controls, recordkeeping requirements, and other applicable organizational standards.
• Attends ongoing education and training related to payroll, accounting, financial systems, compliance, and assigned job responsibilities.
• Assists with Finance Department projects, audits, reporting, and other departmental functions as needed.
• Provides backup support for assigned Finance and administrative functions as needed.

• Excellent verbal and written communication skills.
• Excellent organizational skills and attention to detail.
• Excellent time management skills with the ability to prioritize responsibilities and meet established deadlines.
• Strong mathematical, analytical, and problem-solving skills.
• Knowledge of general accounting and payroll principles and practices.
• Ability to accurately review, calculate, reconcile, and maintain financial and payroll information.
• Ability to identify and research discrepancies in payroll and financial records.
• Ability to maintain accurate and organized financial records and documentation.
• Ability to maintain confidentiality of payroll, employee, and organizational financial information.
• Ability to explain payroll and financial procedures clearly and professionally to employees and other individuals.
• Ability to communicate effectively with employees, vendors, auditors, financial institutions, government entities, and other external parties.
• Ability to work independently with limited supervision while recognizing when additional guidance or approval is necessary.
• Ability to perform accurately under deadlines, interruptions, and competing priorities.
• Ability to follow established accounting procedures, internal controls, and organizational policies.
• Proficient with Microsoft Office Suite, including Excel, or related software.
• Proficiency with or the ability to quickly learn payroll, accounting, timekeeping, and other systems utilized by the organization.
• Ability to work effectively independently and as part of a team.
• Proficiency in understanding, speaking, and writing in English.
• Other Requirements: Valid driver’s license required. Must have liability insurance coverage. Bilingual ability in understanding, speaking, reading, and writing a foreign language is preferred.
• Physical Demands