Payroll/HR Systems Coordinator & Staff Accountant (47506)

Job Title: Payroll/HR Systems Coordinator & Staff Accountant

Reports to:Manager of Talent Acquisition and HRIS Administration and Director of Finance

FTE:1.0 total: 0.5 Payroll/HR Systems, 0.5 Staff Accounting

Location: Seton Catholic Schools

Employment Classification:12-month, full-time; exempt status

Seton Catholic Schools is the Archdiocese of Milwaukee’s model for K-8 parish schools in Greater Milwaukee. The Seton Family of Catholic Schools serves 3,600 students at 15 schools in 2025-26 and plans to grow to more than twenty schools serving over 5,000 students. The Seton model is built on Catholic identity and delivers effective governance, strong urban teaching methods, teacher and leader talent development, centralized business operations, and active engagement with families in our neighborhoods.

Job Summary.

This combined role bridges Seton’s HR and Finance teams. Half of the position manages employee demographic and payroll data in Paycom, new hire setup, and HR compliance. The other half applies accounting principles to record financial information, reconcile accounts, and support month-end close and the annual audit. Because the role sits at the point where payroll data becomes financial data, the incumbent helps ensure payroll is accurate from setup through the general ledger.

Key Responsibilities: Payroll and HR Systems (0.5 FTE)

Employee Demographic and Payroll Data

Ensure the correct setup and management of employee demographic and payroll data in Paycom.

Serve as the primary point of contact with the vendor for problem resolution on employee demographic and payroll data.

Work with Seton’s finance team to ensure payroll is completed accurately and efficiently.

Serve as the Paycom subject matter expert for demographic and payroll data, contracts, employment agreements, and personnel action forms (PAFs), providing training and support to employees, managers, and partners.

Recommend improvements to Paycom processes to increase accuracy and efficiency.

Elevate issues to the appropriate HR team member when necessary.

Compliance, Records, and Employee Support

As directed, issue contracts and letters of employment for continuing employees, and execute stipend agreements and personnel data changes communicated through PAFs.

Maintain accurate, up-to-date employee records, including personnel files, payroll, and benefits information.

Partner with leaders and vendors on workers’ compensation and unemployment insurance issues.

Assist in ensuring compliance with laws, regulations, and organizational policies related to HR and payroll.

Complete employment verifications and other HR documentation as required.

Assist in audits and HR accreditation processes.

Respond to employee payroll and HR inquiries in a timely, professional manner.

Provide general administrative support to the HR team.

Other HR Job Related Responsibilities may Include

• New Start-Up and Data Administration
• Manage the new hire database so pre-start requirements move quickly, and all are met.
• Maintain accurate records and track compliance with background checks and safeguarding requirements.
• Assume HR responsibility from recruiting once a new hire has completed the new hire checklist, including:
• Hiring in Paycom and moving into a position seat, if necessary
• Adding wages and completing the payroll profile
• Entering labor allocation, if necessary
• Pre-screen candidates as directed by the Manager.
• Key Responsibilities: Staff Accounting (0.5 FTE)
• General Ledger and Reporting
• Under direct supervision, apply accounting principles to record financial information.
• Build and maintain a thorough understanding of the accounting software, financial reporting, and general ledger structure.
• Prepare and document routine general ledger entries, including payroll-related entries.
• Complete assigned account reconciliations, independently resolving discrepancies.
• Create and maintain an audit trail of all activities involving the general ledger.
• Transaction Support and Controls
• Serve as backup for accounts payable functions.
• Assist with recurring tasks such as bank deposits and check runs.
• Recognize and communicate improper or unusual transactions to the Director of Finance.
• Assist in preparing for the annual audit.
• Recommend process improvements to strengthen controls, financial performance, and data reliability.

Collaboration

• Work with the finance team toward common strategic goals.
• Build effective working relationships with programs and other internal customers by providing financial support.
• Assist with employee training in changing business requirements, including documenting processes and procedures.
• Assist team members with project work as needed.
• This list of duties is not all-inclusive and may be expanded as management deems necessary.

Working Conditions

This position requires physical skills for a typical office setting, such as standing, sitting, talking, and listening on the phone, and moving between offices and buildings. Must be willing and able to travel between campuses as needed. Ability to lift, carry, push, or pull materials weighing up to 25 pounds, with or without reasonable accommodation.

What We Offer

• Competitive pay based on experience
• Health, dental, and vision insurance coverage
• Archdiocese of Milwaukee pension program
• 403(b) retirement plan and FSA plan
• Paid time off and paid holidays
• Hybrid work environment
• Opportunities for professional growth as Seton continues to grow.

Qualifications and Skills

• Belief in the mission of Seton Catholic Schools and that all children deserve an excellent education.
• Bachelor’s degree in accounting preferred. Candidates with a bachelor’s degree in business administration, Human Resources, or a related field, or equivalent years of experience will be considered.
• 1-2 years of experience in accounting, payroll, HR, or workers’ compensation administration.
• Familiarity with HRIS systems; Paycom experience strongly preferred.
• Proficiency in Microsoft Excel, MS Office, and Google; general knowledge of Microsoft Dynamics GP and ReQlogic a plus.
• Excellent attention to detail and strong organizational, communication, and customer service skills.
• Ability to manage multiple priorities across two teams, establish a flexible schedule, and consistently meet deadlines in a challenging environment.
• Self-motivated; thrives on a small team as both an individual contributor and collaborative team member.
• Must meet driving and Seton insurance liability coverage requirements.