Contracts Coordinator/ ACSO

• REF: #001
• This position is being offered as a temporary maternity leave coverage role. There is potential for the position to become permanent following the maternity leave period, subject to business needs and organizational requirements.
• Key Responsibility: Contracts Coordinator
• Draft, amend, and terminate Consulting Agreements
• Review amendments and tasks related to existing contracts to extract information required for Consulting Agreements
• Maintain and manage a register of consultants, including tracking contract renewals
• Coordinate the onboarding and offboarding of consultants
• Create, maintain, and update contract records in Salesforce
• Process contract amendments in a timely and accurate manner
• Draft NDAs and Teaming Agreements on existing template
• Provide general support to other members of the Commercial Team, as required
• Perform contract administration tasks not covered by other administrative functions
• Other tasks, as required
• Key Responsibility: ACSO (Shared tasks with CSO)

Manage Security Inbox

• Inquiries from internal employees/contractors
• Responses from PSPC (status updates, clearance inquiries, etc.)
• Process awarded clearances
• Process VCR approvals
• Manage Security Queue in Salesforce
• Clearance verifications, assigned clearances, etc.
• VCR’s to submit (domestic and international)
• OLISS responsibilities (assigning/reviewing/submitting clearance applications)
• Expiring/ Renewing Clearances: Obtaining confirmation details from managers, assign/submit/track progress in SF
• Termination: Obtain confirmation that clearances can be terminated, go into OLISS and terminate each individually, updating SF.
• Pending clearances: Reach out to PSPC for status updates on all clearances pending outside of a typical timeframe
• University degree in relevant area (law, business, criminology, political science etc.), Law Clerk or Paralegal Diploma
• 1-5 years of work experience in contracts (P1-P2 level)
• Proficiency in the MS Office suite, primarily Excel, Word and PowerPoint
• Knowledge and experience in the use of Salesforce PSA would be an asset
• Ability to read, interpret and analyze contracts
• Attention to detail

Well organized

• Must be eligible to obtain and maintain a Government of Canada Secret level security clearance.
• Must be available to work onsite in the Ottawa area 2–3 days per week.
• If you require accommodations during any stage of the application or interview process, please let us know. We are happy to work with you to meet your needs.
• *Our recruitment systems include artificial intelligence–enabled tools; however, AI is not used to screen, evaluate, or make decisions about applicants for this role.
• *Unless otherwise stated, all job postings reflect a current vacancy at the time of publication.

Work-Life Balance

We strongly support a healthy and productive work-life balance. This starts with a flexible approach to work, and policies designed to support employees through their day-to-day routines and major life events. For example, we offer a Maternity/Parental Top-Up (up to 52 weeks) and a Reservist Leave Top-Up (up to 180 days).

Belong@ADGA

ADGA continuously strives to integrate advanced Diversity, Equity & Inclusion (DEI) approaches and practices into our work culture. Our employee-based DEI Committee explores activities and invites discussions that foster an environment where all employees feel valued, respected, and heard.

Compensation

Above and beyond our commitment to offer a competitive base salary, ADGA has a company-wide profit-sharing plan for all full-time and part-time employees.

Comprehensive Benefits and Total Rewards

We offer a comprehensive benefit program, providing employees with the choice between base or enhanced plans. Depending on the plan, ADGA pays for Health & Dental, a Health Spending Account, Short-Term Disability, an Employee Assistance Program, and a Telemedicine service. Also offered: discounts on gym memberships, 5,000+ perks through Perkoplis, a Deferred Profit Sharing Plan, and access to a wide range of other employee-centric services and savings programs.