Project Coordinator

Location: Radnor, PA (Airgas HO)

R10103106 Project Coordinator (Open)

Location

Radnor, PA (Airgas HO) - Management

How will you CONTRIBUTE and GROW?

Airgas is actively seeking a highly organized and proactive Project Coordinator to provide crucial support to our Portfolio of Projects and IT management team. This Project Coordinator position, which adheres to PMI principles, is focused on supporting the National Information Systems' Portfolio of Projects. This position ensures project activities are organized, documented, and communicated effectively, enabling project managers and technical teams to deliver solutions on time, within scope, and budget.

The position is a central point for scheduling, reporting, documentation and administrative project support. The ideal candidate will possess robust organizational, communication, and problem-solving skills, coupled with a strong commitment to contributing to project success and a clear ambition to advance their career within the Project Management discipline.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.

Project Support

• Support preparation, scheduling, and follow through of project reviews for approval throughout the project lifecycle, from Gate 0 (Initiation) to Gate 4 (Project Closure)
• Assist project managers in developing and maintaining project plans, schedules, and task lists.
• Coordinate project meetings and communication, ensuring all stakeholders are informed and aligned.
• Track project deliverables, dependencies, and risks, escalating issues as needed.

Documentation and Reporting

• Maintain accurate project documentation (gate notes, status reports, change requests, RAID Logs).
• Support the preparation of project dashboards, KPIs, and executive reporting.
• Ensure all project records are stored in compliance with IT governance standards.

Communication and Stakeholder Management

• Act as a liaison between project managers, technical teams, and business stakeholders.
• Facilitate effective communication by preparing and distributing updates.
• Ensure stakeholders are informed of timelines, progress, and key milestones.

Cost Management

• Support the creation of project estimates and budgets.
• Monitor project budgets and expenditures, flagging variances to project managers.
• Complete monthly project updates in our project management system.

Resource Management

• Support in building staffing plans for projects and resource scheduling
• Complete Onboarding of project team members
• Process accounts, managing system access,etc.
• Manage risk and issue tracking, RAID Log.

Procurement Management

• Manage project-related procurement, including contract approvals and archiving, tracking orders, and resolving discrepancies.
• Process project-related invoices and ensure timely payment, resolving any discrepancies.
• Manage vendor onboarding and compliance for project vendors.

Risk Management

• Manage risks, actions, issues, and decisions (RAID) log.
• Facilitate weekly RAID meetings.
• Provide weekly status reports to the project team.

Meeting and Event Coordination

Coordinate and support internal and external project meetings, including room reservations, catering, and visitor management.

Organize and support project-related events and meetings.

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Are you a MATCH?

Required Qualifications

• High school diploma or equivalent, Bachelor's degree in Information Technology or Business Administration a plus.
• 1-3 years of proven experience in a supporting project position.
• Experience with procurement, vendor management, and accounts payable processes.
• Experience managing project and/or financial budgets.
• Familiarity with project management methodologies (Agile, Waterfall, or Hybrid).
• Strong organizational and time-management skills, with the ability to prioritize tasks and meet deadlines.
• Excellent communication and interpersonal skills, with the ability to collaborate effectively with diverse stakeholders.
• Experience with procurement, vendor management, and accounts payable.
• Ability to work independently and as part of a team.
• Adaptable, comfortable with change and shifting project priorities.
• Strong problem-solving and analytical skills.

Preferred Qualifications

• PMI certification in project management is a plus.
• Experience in Industrial Gas and Distribution is a plus.
• Proficiency in Google Workspace, and familiarity with project management tools (Jira, Confluence, Smartsheet) is a plus.

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Benefits

We care about and support our Airgas Families. This is evident not only through our competitive compensation but also through a comprehensive benefits package that includes medical, dental, and vision plans, short-term and long-term disability, life and accidental death and dismemberment (AD&D) insurance, Employee Assistance Program (EAP), pre-tax commuter transportation benefit, parental leave, vacation, sick time, floating holidays, jury duty and funeral/bereavement leave, and paid holidays for all eligible full-time employees.

Additionally, we offer our eligible employees a 401k plan with company matching funds, tuition reimbursement, discounted college tuition for eligible employees’ dependents, and an Airgas Scholarship Program for dependent children.

Associates who are members of collective bargaining units should review their bargaining agreement to determine whether they are eligible for some or all of the benefits described here and to see any special terms or conditions for eligibility.

Your DIFFERENCES enhance our PERFORMANCE

At Airgas, we are committed to building a workplace that embraces the diversity of our employees, our customers, patients, community stakeholders and cultures across the world.

We welcome and consider applications from all qualified applicants, regardless of their race, gender, sexual orientation, religion, disability or any other protected characteristic. We strongly believe a diverse organization opens up opportunities for people to express their talent, both individually and collectively and it helps foster our ability to innovate by living our fundamentals, acting for our success and creating an engaging environment in a changing world.

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About Airgas

Airgas, an Air Liquide company, is a leading U.S. supplier of industrial, medical and specialty gases, as well as hardgoods and related products; one of the largest U.S. suppliers of safety products; and a leading U.S. supplier of ammonia products and process chemicals. Through the passion and diversity of its 18,000 associates, Airgas fosters a culture of safety, customer success, sustainability and innovation. Airgas associates are empowered to share ideas, take initiative and make decisions.

Airgas is a subsidiary of Air Liquide, a world leader in gases, technologies and services for industry and healthcare. Present in 60 countries with approximately 66,500 employees, Air Liquide serves more than 4 million customers and patients.

Join us for a stimulating experience: At Airgas, you matter and so does the work you do. As a member of our team, you play an important role in the success of your team, making sure our products are created sustainably and delivered safely and efficiently. In turn, you’ll find a welcoming workplace where you’re valued for who you are and where you can fill your potential while growing a fulfilling career — whatever path you choose.

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Equal Employment Opportunity Information

We are an equal opportunity employer. We welcome all qualified applicants regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other protected characteristic.

Airgas, an Air Liquide Company is a Government contractor subject to the Vietnam Era Veterans’ Readjustment Assistance Act of 1974 and Section 503 of the Rehabilitation Act of 1973.

Airgas does not discriminate against qualified applicants with disabilities, and is committed to providing reasonable accommodations to the known disabilities of such individuals so as to ensure equal access to benefits and privileges of employment. If you are an individual with a disability and would like to request a reasonable accommodation as part of the employment selection process, please contact us by email at [email protected].

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