SR Accounts Payable Specialist

Company Overview

A dedicated team has driven ALCOM’s impressive growth, committed to producing the highest-quality aluminum trailers across every category. From our beginnings with a single flagship facility in Winslow, Maine, we’ve expanded to four manufacturing plants across the country. This strategic growth not only strengthens our dealer network but also creates valuable career opportunities, fosters innovation, and enhances our ability to deliver top-tier products with faster turnaround times and lower freight costs

Our team proudly manufactures 160+ standard trailer models, covering a wide range of applications—including cargo, personal watercraft (PWC), horse and livestock, car haulers, snowmobile, landscape and utility, ATV, and motorcycle trailers. We don’t just build trailers; we customize solutions, ensuring our dealers receive open and enclosed models tailored to their customers' needs

At ALCOM, we take pride in what we build and how we build it. Our success comes from hardworking, skilled employees who share our passion for craftsmanship and innovation.

Position Summary

The Accounts Payable Specialist is responsible for the accurate and timely processing of vendor invoices and payments while ensuring adherence to company policies and internal controls. This position plays a critical role in maintaining positive vendor relationships, supporting cash flow management, ensuring timely payment of obligations, and assisting with month-end accounting activities. The ideal candidate is highly organized, detail-oriented, and able to manage multiple priorities in a fast-paced manufacturing environment.

Essential Duties and Responsibilities

• Process vendor invoices accurately and efficiently.
• Perform three-way matching of purchase orders, receipts, and invoices before payment approval.
• Verify invoice coding and ensure appropriate account allocations.
• Reconcile vendor statements and investigate discrepancies.
• Communicate with vendors and internal departments to resolve payment issues.
• Maintain vendor records, including W-9 forms, tax identification information, and banking details.
• Monitor payment schedules to maximize available discounts and prevent overdue payment penalties.
• Prepare and process weekly check runs, ACH payments, and other approved payment methods.
• Scan and maintain electronic records in accordance with company document retention requirements.
• Assist with month-end closing activities, including account reconciliations and accrual support.
• Respond promptly to vendor inquiries and provide exceptional customer service.
• Support audits by providing requested documentation and account information.
• Assist other accounting team members with special projects and departmental needs.
• Maintain strict confidentiality regarding financial and company information.

Qualifications

Minimum of 2 years of accounts payable or general accounting experience. Manufacturing experience preferred.

Knowledge, Skills, and Abilities

• Strong understanding of accounts payable processes and accounting principles.
• Excellent attention to detail and accuracy.
• Strong organizational and time management skills.
• Proficiency with Microsoft Excel, Outlook, and other Microsoft Office applications.
• Ability to analyze and resolve discrepancies independently.
• Effective written and verbal communication skills.
• Ability to prioritize competing deadlines and manage workload efficiently.
• Strong problem-solving and critical-thinking skills.
• Ability to maintain confidentiality and exercise sound judgment.
• Ability to work collaboratively across departments and with external vendors.

Work Environment

• Primarily sedentary office work with occasional lifting up to twenty pounds.
• Why Join Our Team?
• We take pride in offering our employees rich benefits packages. We appreciate hard-working and passionate individuals, which is why we offer:
• Benefits effective 1st of the month following 30 days of employment
• HSA and PPO Medical plans with employer contributions for employees and dependents

Company-paid life insurance and AD&D

Voluntary Life Insurance

Short- and Long-Term Disability Insurance

401(k) retirement plan vested immediately with company match up to 4%

80 hours of holiday pay

Paid Time off

Equal Opportunity Employer: Minorities/Women/Veterans/Disabled

DISCLAIMER: This job description is only a summary of the typical functions of the job and not an exhaustive or comprehensive list of all possible job responsibilities, tasks, and duties. The company reserves the right to amend and change responsibilities to meet business and organizational needs as necessary.

Monday - Friday 8:00 AM - 5:00 PM