Deputy Director, Finance

POSITION SUMMARY

The Deputy Director, Finance assists the Director, Finance in overseeing major financial operations, including budgeting, financial reporting, internal controls, financial data integrity, audits, and day-to-day Finance team operations. This position helps ensure that high-quality financial services are provided to departments across ASH, as well as to vendors, customers, and financial representatives. The Deputy Director also supports departmental leadership, supervises staff, drives process improvement, and performs other duties as assigned.

ESSENTIAL DUTIES AND RESPONSIBILITIES

The Deputy Director, Finance, oversees key financial operations and supports the effective management of the Finance Department. Duties include, but are not limited to, the following:

Accounts Payable and Accounts Receivable Operations

Oversee day-to-day Accounts Payable and Accounts Receivable operations, including supervision of related staff and third-party resources. Responsibilities include approving invoices and expenses in Concur, overseeing the weekly payment run, ensuring daily deposits are batched and entered on time, and verifying that outstanding check letters are distributed promptly and that related checks are voided as appropriate.

Financial Data Integrity and Operational Oversight

Manage operational financial data and ensure its integrity and accuracy. Investigate, research, and resolve discrepancies across accounting systems as needed.

Validate financial data in Executive Committee reports for various departments and ensure the information is accurate, reliable, and ready for review.

Policies, Procedures, and Internal Controls

Develop and implement financial policies and procedures and conduct internal control reviews to ensure procedures are operating as designed. Identify opportunities to strengthen controls, improve accuracy, and support compliance with applicable financial standards and organizational requirements.

Systems and Process Improvements

Identify and recommend systems, transactional, and reporting improvements to enhance Finance department operations and improve the services provided to ASH departments, vendors, customers, and other stakeholders.

Compliance and Accounting Standards

Identify and stay abreast of new regulations to help ensure the Society’s adherence to Generally Accepted Accounting Principles (GAAP) and other applicable financial requirements.

Staff Supervision and Department Leadership

Supervise, train, evaluate, and assign work to Finance staff. Directly supervise the Senior Financial Reporting Manager and the Staff Accountant.

Manage recruitment for the Finance department.

Serve as head of the department in the Director’s absence.

Monthly Responsibilities

Oversee the monthly financial close process, including reviewing financial statements for possible corrections prior to distribution to departments and approving reconciliations prepared by other Finance staff.

Retrieve and maintain the ADP General Ledger and coordinate with Human Resources to ensure any new payroll deductions or earnings are mapped to the proper account code.

Annual Responsibilities

• Serve as the liaison to the external auditors, including reviewing annual audit schedules and documentation prepared by Finance staff before submission.
• Research and complete the District of Columbia Unclaimed Property filing for uncashed or voided vendor payments.
• Assist the Director, Finance and Chief Financial Officer with the annual budget as needed.
• Compile the data needed to prepare 1099s and coordinate with auditors to approve and submit them by the established deadline.

QUALIFICATIONS, KNOWLEDGE, SKILLS REQUIRED

• BS Degree in Accounting and at least 7 years of accounting experience, preferably in a non-profit setting; experience must include compiling financial statements.
• Knowledge of standard accounting procedures, including GAAP principles and standard payroll procedures.
• Exceptional analytical and problem-solving abilities.
• Ability to work and interact with departments throughout the organization.
• Excellent written and verbal communication skills.
• CPA required.
• Experience with Microsoft Office (Word, Excel).
• Experience with ADP, Salesforce, and Concur preferred.

PHYSICAL REQUIREMENTS

Requires ability to speak audibly and listen actively.

Requires ability to use computers, telephones, and other office equipment.

May require periodic out-of-town travel.

The American Society for Hematology (ASH) is dedicated to cultivating a workplace that prioritizes fairness, respect, and equal opportunity for all employees. We maintain a strict non-discrimination policy and are committed to treating each other with dignity, regardless of race, color, sex, religion, age, sexual orientation, gender identity or expression, national origin, disability, genetic information, pregnancy, veteran status, or any other characteristic that is protected by federal, state, or local laws. Our goal is to foster an inclusive environment where everyone can thrive, contribute, and achieve their full potential.