Marketing Assistant

Protecting the World’s Water.

Since 1969, Aqua-Aerobic Systems, Inc. has led the water and wastewater treatment industry by providing advanced solutions in aeration and mixing, biological processes, cloth media filtration, membranes, PFAS solutions, disinfection and process control. As an applied engineering company serving both municipal and industrial customers, we work collaboratively with consulting engineers, owners, plant managers and operators to design and manufacture the best treatment solution with the lowest lifecycle cost.

Our “Customer for Life” philosophy ensures that every customer will receive unparalleled service before, during and after the installation of Aqua-Aerobic products. Protecting the World’s Water. It’s our mission - powered by People and driven by Innovation.

Key Responsibilities

Full coordination of the company’s Seminar Program including travel, hotel, meals and entertainment, internal and external communications as well as Parents Day and other special events that are scheduled. Coordination of annual tradeshows including registration, logistics and related communications. Sales and marketing support in various areas with communications to customers, reps and internal staff. Administrative tasks which include preparing expense reports and maintaining inventories.

This position will be onsite at Aqua-Aerobic Systems, Inc. in Loves Park, IL.

Essential Duties and Responsibilities

Coordination of Process & Product Application seminars, project seminars, regional/specialty seminars, installation visits and rep training seminars. Essential duties include: airline reservations, hotel, food and beverage, ground transportation, assembling seminar materials and all communications with customers, reps, vendors and internal personnel.

Assist with Parents Day as well as any other special events that are scheduled.

Coordinate all tasks associated with executing annual tradeshow calendar including: regional, state and specialty conferences by securing exhibit space, coordinating exhibit materials, sponsorships, booth staff registration and handling all logistics with freight, banner inventory and maintain annual tradeshow calendar.

Assist with coordination of national tradeshows (WEF, ACE): to include hotels, meals and entertainment, registrations and internal and external communications.

Monitor and maintain inventory of seminar and department supplies including but not limited to kitchen supplies, promo items and literature inventory.

Track and record all new reps with onboarding e-package and sending cloth kits, 1-Min app registration, updating e-mail distribution lists and responding to rep requests for literature and other marketing materials.

Facilitate the company’s AquaGear online store including; adding/deleting merchandise, working with vendor on pricing, order follow-through/distribution and administrative reporting and handling invoices.

Order and distribution of sales awards, trophies, name tags and specialty engraving.

Renew state association and corporate memberships as required.

Coordinate head and shoulder photography for new or promoted employees within S&M group or others upon request.

Assist with administrative tasks associated with the company’s Aqua TechTalk webinar program including exporting attendance lists, distribution, internal and external communications.

Assist with other tasks and special projects as directed.

Work Environment

Usual office working conditions with moderate noise such as computers and printers, telephones and copy machines. Some exposure to local wastewater plant during seminars. Available to work before/after normal business hours during seminars or other events.

Minimum Qualifications

• High School Diploma or equivalent; minimum of 3 years of related training and experience or any equivalent combination of training and experience.
• Must be computer literate and have familiarity with Microsoft® Office, internet, email and ClaudeAi.
• Proficient writing, typing and verbal communication skills.
• Knowledge of setting up and using Zoom and Teams webinar platforms.
• Salary Range: $23.18 - $28.00 per hour

Benefits Include

Medical (prescription coverage included), Dental, Vision, Life Insurance, Short Term Disability, Long term Disability, Accidental Death and Dismemberment, Business Travel Insurance, Paid Parental Leave, Medical Flexible Spending, Dependent Care Flex Spending, Lifestyle Spending Account, EAP, 401k plus 3% match– both pretax and post, Profit sharing, Bonus, Summer Hours, Paid Christmas Shutdown, Paid Volunteer Hours, Vacation & Paid Leave for All Workers, Vacation Purchase Program, Tuition Reimbursement, Telecommuting up to 2 days a week, Flex work schedule, Identity Theft Protection