Specialist

Location: Campus: Tempe

Job Profile

Procurement Analyst 2

Job Family

Procurement

Time Type

Full time

Apply before 11:59 PM Arizona time the day before the posted End Date.

Minimum Qualifications

Bachelor's degree and three (3) years of experience appropriate to the area of assignment/field; OR, Any equivalent combination of experience and/or training from which comparable knowledge, skills and abilities have been achieved.

Job Profile Summary

Reviews and processes intermediate to complex purchasing requests for products and/or services, in accordance with established University policies and procedures. Prepares basic procurement documentation, and interacts with vendors and staff on intermediate to complex procurement issues. Negotiates routine to intermediate contracts with vendors.

Job Description

Enterprise Technology, Business, and Finance - Procurement is seeking a Specialist to assist with purchasing goods and services and to ensure day-to-day operations are carried out in accordance with established principles, policies, and objectives.

Salary Range: $52,000 - $55,105 per year; DOE

Essential Duties

• Prepare online requisitions.
• Process payments.
• Prepare, maintain, and review purchasing files, reports, and price lists.
• Check shipments when they arrive to ensure that orders have been filled correctly and that goods meet specifications.
• Review requisition orders to verify accuracy, terminology, and specifications.
• Analyze invoices to ensure the accuracy of goods or services delivered.
• Maintain knowledge of organizational rules governing purchases and provide information about these rules to organizational staff members and vendors.
• Controls expenditures in accordance with budget allocations.
• Processes reimbursements and purchases of supplies, services, and equipment using PCard and other purchasing documents in accordance with established procurement and financial policies.
• Responds to audit requests and gathers documentation for PCards and financial records.
• Performs PCard reconciliations. Interacts and maintains liaison with staff and suppliers in facilitating objectives.
• Knowledge of administrative and clerical procedures and systems such as word processing and managing files and records.
• Uses Microsoft Office applications, online financial systems, and internal database systems.
• Performs other duties as assigned.
• Takes responsibility for fostering culture, advancing our values, and championing engagement in all its forms -- collaborating across our teams as well as participating in ET/ASU events and programs.
• Leverage AI in routine tasks and contribute ideas for using AI to improve the unit’s efficiency and overall performance.
• Take responsibility for fostering a positive culture, upholding organizational values, and championing engagement in all its forms.
• Collaborate across teams and actively participate in ET/ASU events and programs.
• Days and Schedule: Monday-Friday; 8:00 am-5:00 pm