IP Spares Manager

This vacancy is open to permanent and fixed-term BAE Systems employees only. While agency workers have access to relevant permanent opportunities, this role has been designated as an internal opportunity and therefore only permanent and fixed-term employees of BAE Systems are eligible to apply.

You’re expected to have completed 12 months in role prior to applying for an advertised vacancy and you should also discuss the internal opportunity with your line manager to ensure sustained business continuity and to further support your career development.

We know there may be exceptional individual circumstances that impact this, in the first instance please discuss this with your line manager.

If you don’t feel you can talk to your Line Manager, you can contact your HRBP.

PLEASE NOTE: Should you be invited for interview; you acknowledge that the Recruitment team will contact you and your line manager regarding your application for this opportunity.

We currently have an opportunity for an IP Spares Manager in Defence Solutions to be based out of Portsmouth.

As IP Spares Manageryou will be responsible for the delivery of the Initial Provisioning Spares contracted scope of work, encompassing:

·Managing the overall IP Spares Procurement, maintaining oversight of project finances, risk and opportunities, delivery, etc. whilst working closely with Supply Chain, Commercial, Suppliers and Customers to achieve this

·Managing the TAF bid process for IP Spares with individual values up to £10M

·Responsible for being the reporting lead at the monthly Initial Provisioning Conference and presenting project status to internal and external stakeholders on a monthly basis.

·Maintain the IP Spares Delivery schedule, ensuring deliveries are aligned to meet ship 1 VAD. Maintain a high level of customer satisfaction.

Your main responsibilities as IP Spares Manager

• ·Report progress and status at monthly progress meetings to the extended Customer community and internally under the LCM Mandate.
• ·Appropriate management of Risks and Opportunities and Stakeholder Plans.
• ·Monitor performance, ensuring each equipment pack is delivered accurately to schedule and budget, escalating priorities and concerns and tracking project norms.
• ·Liaise with the MOD AA team (direct customer) to unblock tasks that cannot be progressed, e.g. due to a lack of available supporting information.
• ·Create and present the Initial Provisioning Conference slides, leading the IPC with the customer.
• ·Manage/Coordinate a cross functional team comprising Supply Chain, Commercial, Estimating, QA and delivery
• ·Maintain an accurate demand forecast that balances MOD requirement with supplier availability.
• ·Management and oversight of supplier activities, including quotations.
• ·Support with the preparation of RBA packs, CAM pack and other reporting requirements.
• ·Manage the bid process for IP Spares procurement of 93 equipment packs.
• ·Manage additional projects related to T26 where appropriate
• ·Have an extensive knowledge of Business process and procedures.

Your skills and qualifications

• ·Extensive knowledge and understanding of PM policies, processes, procedures and systems.
• ·Extensive knowledge of T26 and the bidding and delivery of spares
• ·Extensive PM experience demonstrated in a professional capacity and the specialist skills to ensure procedures are followed with the ability to define the standards which the others will operate. Guides others in application of Project Management processes.
• ·Extensive understanding of the Business environment for own project and team.
• ·Extensive understanding of one or more Project Management tools techniques and practices.
• ·Ability to participate in negotiations and influence managers, senior leaders, primarily internally, but externally is also required.
• ·Extensive level of experience in one or more areas of PM practice and be expected to be able to adapt and apply these practices in different circumstances, to develop these practices and to guide and instruct others in their application.

Location:Portsmouth

Grade:GG11

Maritime Defence Solutions

As part of Defence Solutions, our Warship Support and Products businesses play a vital role in ensuring naval forces remain equipped, ready, and capable across the full spectrum of operations, both at sea and on land.

In Warship Support, we sustain the Royal Navy’s surface fleet from HM Naval Base Portsmouth, from platform maintenance and system upgrades to deployed operational support, we work alongside the Royal Navy to ensure fleet availability and mission readiness. Our work ranges from routine dockyard tasks to complex engineering enhancements, keeping everything from T45 Destroyers to Type 23 Frigates and Aircraft Carriers modern, effective, and ready for operations.

Across our Maritime Products portfolio, we deliver advanced systems and equipment such as combat systems, sensors, propulsion technologies, and training solutions. From torpedoes like Sting Ray and Spearfish and mine neutraliser Archerfish to cutting-edge radar systems such as Sampson, Artisan and Commander Land our technology gives the Royal Navy and its allies superior detection, tracking, and engagement capability. These systems sit at the core of modern naval operations, ensuring platforms perform in the most demanding maritime environments.

We operate across the UK and are proud to employ skilled professionals across engineering, manufacturing, project management, logistics, and more. Join us, and you’ll contribute to critical defence programmes that protect national security and support front-line operations.

Please be aware that many roles working for BAE Systems will be subject to both security and export control restrictions. These restrictions mean that factors including your nationality, any previous nationalities you have held, and your place of birth may limit those roles you can perform for the organisation.

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