Governance Analyst

Location: Edinburgh

Job Title

Department

Group Governance Services-BG-UK

Overview of Department

The Group Governance Services Department is responsible for providing a company secretarial and governance service to the firm’s corporate subsidiary Boards and their members and officers, and to other Baillie Gifford governance related committees and cross functional / department projects.

Purpose of Role

You don’t need previous experience in governance, regulatory or company secretarial work to apply. We’ll provide full training to help you build the knowledge and skills you need.

Following your initial training, you’ll help support the smooth running of the firm’s governance, regulatory and company secretarial activities. You’ll work with colleagues across the firm to keep important records and documentation accurate and up to date, support key processes, and help ensure required information and filings are completed accurately and on time.

Responsibilities

• Keep important records, documents and internal information up to date, accurate and well organised.
• Help prepare papers and information for Board and Committee meetings, making sure materials are complete and ready on time.
• Support the team in delivering a high-quality governance and company secretarial service across the firm.
• Work with colleagues across the firm to gather information which impacts governance documentation or regulatory reporting and follow up on actions.
• Support the completion of statutory, regulatory and corporate filings, making sure agreed processes and deadlines are followed.
• Monitor relevant developments and changes, record what they mean for the team and help communicate any actions that need to be taken.
• Contribute to projects and take ownership of agreed tasks or pieces of work.
• Help respond to information requests from colleagues and other teams, including due diligence and tender-related queries.
• Follow established processes and controls, while looking for practical ways to improve how the team works.
• Liaise with external advisers, authorities and other third parties when needed.
• Respond to day-to-day queries, seeking guidance where an issue is more complex or unfamiliar.
• Build knowledge of governance over time and share what you learn with colleagues.
• Support other members of the team and contribute to wider team priorities when required.