Executive Operations Manager, Advancement & Finance Position

Location: New York City, NY

If you are a current Barnard College employee, please use the internal career site to apply for this position.

Job

Barnard College seeks a highly organized, proactive, and resourceful Executive Operations Manager to provide executive and operational support to the Vice President for Advancement and the Vice President for Finance & Chief Financial Officer and to support the effective day-to-day operations of the Advancement and Finance divisions.

The Executive Operations Manager serves as a key point of coordination for the two Vice Presidents and their teams, managing executive schedules and priorities while helping ensure that meetings, deadlines, communications, and office operations move forward efficiently. The successful candidate will be a self-starter who anticipates needs, takes initiative, exercises sound judgment, and drives tasks through completion with a high degree of independence and discretion.

Executive Support & Coordination

• Manage complex, high-volume calendars for two Vice Presidents, prioritizing meetings and resolving scheduling conflicts in accordance with executive and institutional priorities.
• Serve as a primary point of contact for the Vice Presidents, appropriately screening and triaging meeting requests, correspondence, inquiries, and visitors.
• Anticipate upcoming meetings, deadlines, and commitments; ensure the Vice Presidents are prepared with appropriate materials and context; and proactively track resulting decisions and follow-up items through completion.
• Coordinate executive travel and itineraries and prepare related expense reports, as needed.
• Draft, edit, proofread, format, and assemble correspondence, presentations, reports, and other executive materials.
• Handle confidential and sensitive financial, donor, personnel, and institutional information with a high degree of discretion and judgment.