Overview
- The Accounting Specialist I (Cash Applications) is responsible for ensuring a timely and accurate recording of accounts receivable payments, and journal entries; providing receivable information as requested.
- Blanchard Machinery Company is committed to fostering a high-performance work culture with challenging work opportunities that inspire high quality results. Some of the benefits of joining our team are:
- Competitive Pay.
- Benefits: Medical, dental, vision, 401K, profit sharing, generous PTO and paid holidays, uniforms, and much more.
- Exposure to world-class CAT training and development.
- A friendly and supportive work environment.
- Continuous exposure to learning and new technologies.
- Opportunities for advancement.
Responsibilities
- Contributes to a positive work environment and promotes the vision, mission, and values of BMC.
- Completes all job responsibilities in a safe manner, promotes and champions a safe and healthy work environment.
- Process and accurately apply all incoming payments for all customer accounts from various sources including Live Checks, Credit Cards, Daily Cash, Electronic Lockbox and Wire/ACH Transfers in a timely manner.
- Identify and communicate discrepancies in payments received with credit department analysts.
- Download, review, reconcile and post all lockbox payments on a current and daily basis.
- Performs reconciliation of daily deposits to the cash postings.
- Research unidentified payments for proper posting or return to the payer within 45 days of receipt.
- Responsible for Month-end closing activity that all payments have been matched properly.
- Research and resolve unapplied cash and gains approval from Accounting Manager monthly.
- Contact customers as required regarding questionable payments and resolve based on departmental procedures.
- Prepare detailed, accurate and organized accounts receivable reconciliations for customer requests as well as internal requests.
- Responsible for initiating unapplied payment and chargeback correspondence to customers.
- Maintain the responsibility for unapplied payments and lockbox bookkeeping accounts in assigned areas.
- Assist with mailing or faxing customer invoice copy requests as required.
- Provide quality, professional customer service to all internal and external A/R personnel.
- Additional tasks/duties as assigned by Finance Management and Supervisor/Manager.
- Payment records are matched to open customer invoices indicating payment has been received.
- Reviews all receipts by type; reconciles detail to bank receipt total. Discrepancies are identified and communicated to appropriate areas. Adjustments are made as needed to properly apply payment.
- Enters and matches payment adjustments as directed by the credit manager.
- Upon request from a Customer – Research and communicate payment application; includes both past application and current payment application.
- Enters all journal entries received in a timely and accurate manner.
- Performs other duties as assigned.
- High School Diploma or GED equivalent required. Bachelor's Degree in Accounting or Finance, preferred.
- 2-3 years of experience in handling complex accounts receivable duties in an accounting environment.
- General understanding of accounting concepts and procedures.
- Organizational and time management skills to prioritize heavy individual workload to meet time sensitive deadlines.
- Excellent communication skills; demonstrated professional, tactful problem-solving skills with personal presence to interface with corporate decision makers.
- Ability to compile, analyze and interpret financial information and data to facilitate decision making.
- Strong knowledge of banking and lockbox interfaces, downloads and software.
- Familiarity with GL codes.
- Demonstrated Proficiency in Microsoft office products. Proficiency in Excel is a must.
- Highly polished professional, articulate, excellent writing and speaking skills.
- Expert experience in journal entry recording, auditing and reconciliation of multiple accounts.
- Proven ability to create detailed line-item account reconciliations from the ground up.
- Must have excellent proven problem-solving skills and the ability to self-train on all systems and processes.
- Must be able to function effectively in a high-paced, high demand environment.
- Must be able and willing to work extended hours as the business need requires.
- Personal commitment to continuous improvement and service excellence.
- Ability to work independently with limited supervision.
Working Conditions
- The physical environment requires the employee to work inside throughout the year.
- Requires standing, stooping, squatting, pushing, pulling, twisting, turning, lifting.
- Seeing, reading, and writing to complete job responsibilities.
- Use of computers and other forms of technology to complete job responsibilities.
Job description provided by Blanchard Machinery.
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