Accounts Payable Coder

Overview

Apex Service Partners - We are not just another HVAC service provider - we're a team of passionate professionals dedicated to delivering exceptional service to our valued customers. We're passionate about people, collaborative in our approach, and believe in staying scrappy while having fun. Here, you'll find a work environment that feels like family, where every team member is valued and empowered to succeed.

We are seeking a motivated and detail-oriented Accounts Payable Coder to join our growing Accounting/Finance team. This individual will play a key role in supporting the Accounts Payable Manager while contributing to the continued development of a scalable, efficient, and best-in-class finance organization. This position offers an exciting opportunity to make a meaningful impact by driving process improvements, strengthening financial operations, and supporting the company's continued growth.

The ideal candidate will demonstrate exceptional organizational and communication skills, strong attention to detail, and the ability to thrive in a fast-paced, dynamic environment. This role will be responsible for managing key aspects of the accounts payable process, including maintaining vendor relationships, ensuring timely and accurate invoice entry, verifying proper general ledger coding, and routing invoices through the appropriate approval workflows.

Additionally, the Accounts Payable Specialist will support year-end audit activities and collaborate closely with accounting and operational teams to ensure accuracy, efficiency, and compliance with established processes. Reporting directly to the Accounts Payable Manager, this highly visible position requires a proactive, solutions-oriented individual who takes ownership of responsibilities, exercises sound judgment, and works effectively with minimal supervision.

The successful candidate will have the opportunity to contribute to process enhancements and help build a strong foundation for the company's evolving financial operations.

What we offer

• Pay Range: $60,000 - $65,000 with opportunity to bonus
• Hybrid option (1 day work from home)
• Paid vacation - Plan varies by position/role
• Medical, Dental, Vision (Eligible for Employee and Family Members)
• Career Growth opportunities

Responsibilities

• Maintain and establish relationships with new and existing vendors, inclusive of submitting credit applications as necessary
• Track credits for warranty returns
• Process incoming invoices and ensure coding is in compliance with accounting guidelines provided
• Coordinate with operational management to ensure invoices are valid and follow-up as necessary
• Verifies vendor accounts by reconciling monthly statements and related transactions
• Monthly reconciles the payables subledger and billing software
• Communicates any key issues with management
• Works with the team to automate processes, establish controls and produce financial statements in accordance with accounting policies
• Support team with key strategic and process improvement initiatives
• Help with a broad range of ad-hoc projects focused on AP/Vendor Payment quality
• Contribute to the team culture and effort by accomplishing related results as needed
• Enter high volumes of vendor invoices into the accounts payable system with accuracy and timeliness
• Assist with month-end and year-end close activities as assigned

Experience

4+ years of prior Accounts Payable related experience

Associates or Bachelor’s degree in business, accounting, or a related field a plus

Experience with payment coding and processing

Experience with Excel (lookups, pivot tables)

Personal Characteristics

Excellent communicator – written and oral

Resourceful – figures out how to achieve results creatively with finite resources

Stellar time management and organizational skills

Works collaboratively and energetically

Impeccable integrity and ethical standards

Self-aware, accepting, honest, open, and respectful of others

An undying commitment to personal growth and development

Able to operate effectively even when information may be incomplete or limited

Extreme formatting, organization and priority setting skills

Excellent interpersonal skills, attention to detail and teamwork

Positive attitude, team player

Highly motivated, comfortable working independently

High energy, ownership of work product and dedication to driving results

Apex Service Partners is an Equal Opportunity Employer. We provide equal employment opportunities to everyone regardless of their race, ethnicity, beliefs, religion, marital status, gender, gender identity, citizenship status, age, veteran status, or disability. We thank all applicants in advance for their interest in this position; however, only those selected for an interview will be contacted.

Posted Max Pay Rate

USD $65,000.00/Yr.

Posted Min Pay Rate

USD $60,000.00/Yr.