Accounts Payable Manager

Overview

At The New York Foundling, we trust in the power and potential of people, and we deliberately invest in proven practices. From bold beginnings in 1869, our New York-based nonprofit has supported hundreds of thousands of our neighbors on their own paths to stability, strength, and independence. We help children and families navigate through and beyond foster care. We help families struggling with conflict and poverty grow strong.

We help individuals with developmental disabilities live their best lives, and we help our neighbors access quality health and mental health services—core to building lifelong resilience and wellbeing. Together, our interrelated programs provide a whole-person, whole-family, and whole-life approach that unlocks solutions for a lifetime.

Lead the Accounts Payable function by overseeing daily operations, AP processes, and administrative responsibilities while fostering a culture of excellence, collaboration, and accountability. Serve as a strategic operational leader who empowers the team to deliver exceptional service, maintain the highest standards of financial integrity, and support the Agency’s mission through sound stewardship of resources. This role will be reporting to the AP Director and support leadership in daily functions.

Responsibilities

Lead the Accounts Payable function by overseeing daily operations, AP processes, and administrative responsibilities while fostering a culture of excellence, collaboration, and accountability. Serve as a strategic operational leader who empowers the team to deliver exceptional service, maintain the highest standards of financial integrity, and support the Agency’s mission through sound stewardship of resources. This role will be reporting to the AP Director and support leadership in daily functions.

Core Responsibilities

Manages and oversees the daily operations of the Accounts Payable unit, coordinating departmental activities, establishing priorities, monitoring workflow, and ensuring internal and external deadlines are met in accordance with NYF policies, procedures, and operational standards.

Oversees the development, review, implementation, and maintenance of Agency policies and procedures governing accounts payable, petty cash, internal cash management, employee expense reimbursements, corporate credit cards, and related financial operations to ensure alignment with applicable legal requirements and NYF financial standards.

Coordinates and oversees special projects and ongoing operational initiatives, including employee travel and transportation reimbursement programs, vendor relationships with public transit providers, and the evaluation of expenditure categories to identify discrepancies, spending trends, and opportunities for cost savings and improved financial efficiency.

Leads continuous quality improvement initiatives by identifying opportunities to streamline departmental processes, expand automation, strengthen internal controls, mitigate financial risks, and enhance vendor accountability, procurement policies, and purchasing practices.

Serves as a key liaison to Agency program staff and leadership at all levels, providing guidance and addressing matters related to employee reimbursements, Accounts Payable policies and procedures, purchasing options, financial requirements, and other operational needs.

Oversees financial transactions and related approval processes involving employee expenditures and supporting documentation, bulk purchasing activities, corporate credit card authorizations, and other Accounts Payable functions. Evaluates operational matters, resolves complex issues, and ensures appropriate financial controls and accountability are maintained.

The New York Foundling is committed to attracting and retaining a diverse employee population, the Foundling will honor your experiences, perspectives and unique identity. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable and welcoming.

Bachelor’s Degree in Accounting, Finance or Business Administration with a minimum of 5 years accounts payable work experience, 3 of which must be in a supervisory capacity.

Proficient in excel, outlook, word and automated accounting systems

Good written and oral communication skills

Strong organizational and time management skills

Demonstrated strong commitment to safety.

Education Required

Bachelor’s Degree from a U.S. accredited educational institution or Credential Evaluation for a non-U.S. educational institution

Salary Range

$95,000 - $100,000