Responsible for setting up, administering, auditing, and monitoring citywide payroll systems. Modifies and maintains the payroll information systems and databases. Identifies and resolves payroll-related questions, issues, and concerns, with an emphasis on handling the more complex or system-related issues. Supervises administrative staff. Participates in the planning and development of administrative procedures for central payroll, quality control activities, and a variety of special projects.
Examples of Duties Manage the annual setup of the Department Budget table for all City of Boston positions. Resolve Department Budget table errors and create combination codes as necessary. Interact with City and BPS senior management. Ensure all errors are resolved, and all tasks are completed prior to the first payroll of the new fiscal year. Following the fiscal year transition, prepare Department Budget Table updates each pay cycle or as warranted.
Under general supervision of a higher grade administrative employee, manages the time and labor/payroll processes for the City. Leads and participates in the payroll cycle process by coordinating pre-confirm activities and the post-payroll confirm process. Maintains and updates payroll configuration tables. Monitors and participates in high-volume transaction load processing. Oversees quality control, troubleshoots errors, and participates in problem resolution.
Reviews activities to determine the feasibility of improvements to the time and labor/payroll functions to eliminate duplication of effort and improve the efficiency of operations. Plans and coordinates citywide employee development and in-service training for time and labor/payroll. Participates in the development of performance measures and goals. Assists in the annual audit. Participates in a variety of special projects.
Review and resolve exceptions identified on payroll audit queries. Adjust and monitor payroll queries as appropriate. Review Absence Management Finalization output each week prior to processing payroll. Manage the calculation and verification of Settlements, Grievances, and Back Pay. Manage the creation and verification of the inactive paysheets to ensure timely and accurate processing. Work with Department Personnel to ensure the timeliness of all employee payroll payments.
Review and approve online check requests. Perform related work as required. Qualifications At least four (4+) years of full-time work experience where the major duties included processing payroll or similar transactions, including experience related to payroll information systems. Demonstrated experience in using Microsoft Office and Google Suite. Experience with HR/Payroll database software; PeopleSoft HR/Payroll/TL v.9.2 is a plus.
Preferred Experience: Knowledge and experience with time and labor/payroll processes. Experience with PeopleSoft, Inc. applications preferred. Knowledge or experience with the City of Boston Auditing time and labor/payroll policies, procedures, forms, and operating procedures. Ability to exercise good judgment and focus on details as required by the job. BOSTON RESIDENCY REQUIRED Terms: Union/Salary Plan/Grade: SENA/MM1-8 Hours per week: 35
Job description provided by City of Boston.
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