Accounts Receivable

CLAMPCO

POSITION DESCRIPTION

JOB TITLE

WORK LOCATION

NORMAL WORK HOURS

IMMEDIATE SUPERVISOR

Office

Full Time, As Scheduled

Accounting Manager

POSITION SUMMARY

The Accounts Receivable Specialist is responsible for overseeing the day-to-day operations of the accounts receivable function. This position involves ensuring accurate and timeliness of invoicing, cash application, collections, and reconciliation of customer accounts. The Accounts Receivable Specialist will collaborate closely with customers, sales team, and internal departments to resolve disputes and manage overdue accounts. The position will participate in month-end closing activities and support ongoing efforts to improve accounts receivable processes and cash flow management.s.

ESSENTIAL FUNCTIONS AND RESPONSIBILITIES

• •Invoicing and adjustments.
• •Accurately reconcile and post payments to customer accounts from checks, ACH transfers, credit cards, and other payment methods.
• •Ensure proper allocation of customer payments to open invoices, ensuring accurate accounts receivable reporting.
• •Serve as a primary point of contact for customers with outstanding balances, addressing any issues related to billing or payments.
• •Prepare and issue customer statements, including reminders for overdue customer accounts.
• •Monitor aging reports and follow up with customers to collect overdue invoices in line with company policies.
• •Work with the sales and customer service teams to address account issues that could impact collections and cash flow.
• •Work collaboratively with customers to resolve any disputes, providing documentation or explanations as needed.
• •Engage with customers to resolve payment issues and coordinate with Accounting Manager/Controller to adjust payment terms as needed.
• •Research and resolve unapplied payments or payment discrepancies in coordination with customers and internal teams.
• •Assist with preparing for monthly managers account receivable aging meeting.
• •Determine credit status for new customers.
• •Revise credit limits as necessary for existing customers.
• •Prepare cash proof for operating bank account.
• •Advance Shipment Notice for customer portals.
• •Maintain procedural manual for account receivable position.
• •Support the monthly and year-end closing process by ensuring all accounts receivable transactions are recorded accurately.
• •Maintain confidentiality of all financial data and handle sensitive information.
• •Assist in the implementation and testing of new software or system upgrades as needed.
• •Participate in process improvement initiatives aimed at enhancing efficiency, accuracy, and productivity in the accounts receivable process.
• •Recommend improvements to streamline invoicing, collections, and reporting processes.
• •Follow established internal controls and processes for accounts receivable to maintain compliance with company policies and external regulations.
• •Crosstrain on other accounting positions/functions.
• •Assist with other accounting functions and initiatives as needed.

EDUCATIONAL/LANGUAGE AND EXPERIENCE REQUIREMENTS

• High school diploma or GED equivalency, additional/certification pertinent to job
• 1-5 years’ experience with business bookkeeping or accounting
• Basic Writing Computer/Data Entry skills.
• Accepts additional responsibilities and tasks as assigned by supervisor.

EQUIPMENT AND QUALIFICATIONS

• ITF’s, Computer Training, Applicable Quality Systems Processes and Work Instructions:
• Understanding and signing off on established Company training and guidelines (Safety, Company Policies, Handbook Policies, etc.)
• Department-Specific training

LICENSE / CERTIFICATIONS

• None

SUPERVISOR RESPONSIBILITY

• None

TRAVEL

• None

COMPETENCY

• Strong interpersonal skills, requiring written and verbal communication
• Attention to detail, high level of accuracy and very effective organizational skills
• Ability to multitask and handle frequent interruptions
• Ability to adapt to new procedures/instructions
• Ability to analyze financial information
• Critical thinking and problem solving

PHYSICAL DEMAND AND WORKING CONDITIONS

• Normal work location is in administration/ office environment, a sedentary position.
• Lifting/push/pull office equipment 10-25lbs on an infrequent basis.
• Walking, standing and navigating stairs frequently; follows all safety & PPE standards.
• Ability to perform the essential functions of the job consistent with ADA, and other federal, state, and local standards.

• •Individuals are evaluated on a series of standards ranging from, but not limited to, competencies, skill, given goals and overall performance.
• •Clampco is an equal employment opportunity / affirmative action employer. All qualified candidates will receive equal employment opportunities and consideration for employment as protected by applicable law.
• •Clampco is a proud partner with Ohio Aerospace Institute and National Defense Industrial Association.

JOB CLASSIFICATION

Non-Exempt

SALARY LEVEL

Hourly

MINIMUM WAGE RATE

SHIFT DIFF

POSITION DESCRIPTION APPROVAL

APPROVAL

MSH

TITLE

HR Generalist

DATE

1/24/2025

REVISION

3

SIGNATURES

SUPERVISOR SIGNATURE