Payroll Specialist

The Payroll Specialist serves all CBC sites, coordinates the input of all time necessary for payroll, and ensures payroll is processed in a timely fashion, following established policies and guidelines and meeting established deadlines. Reconciles all payroll and end-of-month processes. Examples of Duties Responsible for all aspects of TRS (Teachers’ Retirement System); reporting, auditing, updating records, reconciliations, general journal entries, and retention.

Reconciliations for payroll reporting and ERS (Employee’s Retirement System) reports Responsible for all aspects of the Part-time employees’ retirement process; reporting, auditing, updating records, and retention. Process accurate employee payroll following established procedures. Receive and audit timekeeping records for all employees. Maintain payroll registers, employee payroll information, and other original documentation in an orderly and accurate manner in accordance with state, federal, and local requirements.

May prepare and post all payroll changes, including payroll deductions, salary changes, terminations, and new employee information. Compile, maintain, and file all physical and electronic reports, records, and other documents as required. Including maintaining payroll and related files, absent-from-duty reports, and service records. Prepare and submit payroll reports and forms, including those required by the Internal Revenue Service, Texas Workforce Commission, Federal Insurance Contributions Act (FICA), Medicare, Texas New Hire Reporting, and Workers’ Compensation Commission.

Work cooperatively and effectively with the human resources department, department heads, managers, department administrative assistants, and employees to ensure accuracy of information reported. Resolve payroll problems and inquiries promptly and professionally. Respond to requests from financial institutions regarding verification of employment. Ensure the necessary information for employees to view their payroll on the college website.

Collaborates with Instructional Development to ensure that faculty load has been accurately calculated and follows Board Policies. Provides payroll reports and prepares spreadsheets for various CBC administrators as needed. Assists employees with payroll issues and leave time issues and/or questions. Assists in the retention of payroll records as mandated by the Texas State Library Records and the retention policies. Provides pertinent information for the CBM008 report due twice a year.

Process various deductions and wage garnishments requested by various federal and state agencies. Process end-of-month, end-of-quarter, end-of-fiscal-year, and end-of-calendar-year reports, including reports for THECB, TASB, TRS, ORP, PT retirements, and Workers' Compensation. Process and report W2 information Maintain confidentiality of information. Follow safety protocols and emergency procedures. Update and schedule in Collaboration with IT for Faculty and Adjunct Training Maintain time and effort for Grant payrolls.

Will back up HR in the hiring and interview processes Performs other duties as assigned. Qualifications Minimum Qualifications: Bachelor’s degree in business administration, accounting, or human resources. A minimum of three (3) years of payroll experience. Preferred Qualifications: A master’s degree in accounting, business administration, human resources, or a related field is preferred. Experience working in Payroll or Human Resources in Higher Education is preferred.

Accounting experience, TRS, and reconciliation experience are preferred. Must have effective computer skills, oral and written communication skills, the ability to establish and maintain effective working relationships, and advanced knowledge and work experience using the Microsoft Office Suite. Ability to work with numbers accurately and rapidly to meet established deadlines. Effective organizational, communication, and interpersonal skills.

Supplemental Information Other Duties: Participation in Professional Development. Collaborate in the development and successful submission of the SACSCOC report. Travel Requirements: May require occasional travel to all CBC sites and to conferences. Environment: Work is generally performed in an office setting with frequent interruptions and changes in the workflow/volume. May require some outdoor work for CBC events.