Project Coordinator

About Codafication

Codafication is a tech company located just off James Street in Brisbane’s Fortitude Valley. We have developed globally recognised solutions for the insurance and construction industries. Our mission is to pioneer new ways to make the world simpler - and we are building solutions that streamline experiences for our customers making them more efficient and cost-effective. With deep domain knowledge and client partnerships across the trillion-dollar global insurance and construction industries, we are scaling our products and utilisation across Australia, New Zealand and into North America.

Check us out at Codafication.com.

About the Role

No day is the same as a Project Coordinator at Codafication! To succeed in this role, you'll be highly organised, enjoy problem-solving and thrive in a fast-paced environment where you're coordinating multiple projects, managing competing priorities and keeping things on track.

As part of our Project Management Office (PMO), you'll play an important role in supporting the successful delivery of our client and product projects. Reporting through to the Exec Manager for Client Services, you'll work closely with our Account Managers, Business Analysts and Software Engineering teams, you'll coordinate project activities, monitor timelines and resources, and ensure clear communication across stakeholders to help deliver successful project outcomes.

Your key responsibilities will include

• Developing and maintaining project plans, schedules and timelines, tracking progress against agreed milestones, sprints and deliverables.
• Coordinating stakeholder communications to ensure alignment, provide project updates and manage client expectations.
• Preparing meeting minutes, action logs, project plans and status reports, ensuring documentation is accurate, up to date and appropriately approved.
• Coordinating activities across internal teams and external stakeholders, managing dependencies to minimise bottlenecks and delays.
• Monitoring project effort, resource allocation and costs against approved budgets and work orders.
• Proactively identifying and escalating project risks, issues and dependencies to support timely and successful delivery.
• Maintaining accurate project records and updating Jira and other project management tools to ensure visibility of progress, priorities and outstanding actions.

About you

As our successful candidate, you will have

• Previous experience in a Project Coordinator, Project Administrator or similar role, ideally within technology, software development or a related environment.
• Strong organisational and time management skills, with the ability to manage multiple projects and competing deadlines.
• Excellent written and verbal communication skills, with confidence engaging with internal teams and external stakeholders.
• Experience maintaining project schedules, documentation, action registers and status reports.
• Familiarity with project management tools such as Jira, Confluence and ClickUp (advantageous).
• An understanding of Agile methodologies, software development lifecycles or sprint-based delivery environments.
• Strong problem-solving skills and a proactive approach to identifying risks, resolving issues and keeping projects on track.
• High attention to detail and the ability to maintain accurate project records and reporting.

Life at Coda

• Brand new Fortitude Valley Office bordering James Street Precinct
• Quarterly staff functions - Celebrate our success as a team
• Be recognised and rewarded for your achievements
• Revitalise Days + Volunteer Leave giving you up to 3 extra leave days a year to do what you love
• Regular 1-2-1 time with your leader to and access to our L&D platform to accelerate your career
• Genuine career progression
• Hybrid working environment to promote genuine work-life balance
• If you want to be part of a winning team and this role suits you to a tee, I would love to hear from you. We do have an immediate start available however happy to wait for the right person given notice periods.
• *NOTE* We kindly request that recruiters and agencies refrain from contacting us regarding this job posting, as applications from recruiters will not be accepted. We appreciate your understanding.
• Sponsorship will not offered for this role.
• This is a hybrid opportunity, with minimum weekly office days at our Fortitude Valley office.