Supervisor of Accounts Payable

JOB SUMMARY

The Supervisor of Accounts Payable is responsible for the daily operations of the Massachusetts State Lottery Commission’s Accounts Payable process. Supervises the Accounts Payable specialist, ensures accurate and timely submission of payments to all Lottery vendors. Serve as the primary subject matter expert and is the technical lead for all AP processes. This position maintains all accounts payable records in accordance with State Accounting standards, requires consistent attention to detail and exceptional attendance.

ESSENTIAL FUNCTIONS

• Manage daily workflow to ensure all invoices are paid efficiently and accurately in accordance with state accounting standards.
• Supervise Accounts Payable Specialist in all daily payment processing functions.
• Oversee the full cycle of accounts payable workflow; including invoice matching, coding, payment execution.
• Review, verify, and process each invoice in the State Accounting System; Mosaic.
• Verify vendor files for accurate discount terms and payment schedules.
• Continuous evaluation of AP processing to identify bottlenecks and reduce backlogs to maintain optimal payment cycle time.
• Generate regular expense reports with the use of the Commonwealth Information Warehouse (CIW) database and provide analysis to the Budget Director.
• Utilize the Warehouse Management System (WMS) to confirm order status.
• Understand, implement and maintain department policies, procedures, and internal controls.
• Maintain records in accordance with policy and procedures and be the technical lead for digital imaging software; OnBase.
• Perform regular account reconciliations to ensure accuracy and bring discrepancies to the attention of the Budget Director.
• Partner with Procurement, establish a regular review of Vendor files, review contract terms and pricing as well as workflow efficiency.
• Identify and resolve billing issues with vendors, review account statements and payment history.
• Establish resolution for invoice exceptions: issuance of a stop payment, reissues, payment cancellation, or a request for a purchase order amendment. And escalate issues to management that cannot be resolved.
• Perform other duties and special projects as assigned.

Salary Range Information

For external applicants who are not current employees of the Massachusetts State Lottery Commission (MSLC), the non-negotiable starting salary for this position is $92,786.50 (Job Grade 26/Step 1).

For current MSLC union employees, the starting salary for this position will be calculated using union promotional rules.

The Massachusetts State Lottery Commission is an Equal Opportunity Employer and does not discriminate on the basis of race, religion, color, sex, gender identity or expression, sexual orientation, age, disability, national origin, veteran status, or any other basis covered by appropriate law.

PREFERRED QUALIFICATIONS

• 5+ years’ work experience in accounts payable, accounting, or financial analysis
• Bachelor’s degree in accounting, finance or related area
• Prior supervisory, project management and/or team leadership experience
• Ability to create specialized reports from various platforms that summarize accounting data on a recurring basis.
• Hands-on experience with process improvement and implementing Standard Operating Procedures within Enterprise systems.
• Experience in Commonwealth accounting system (Mosaic), Commonwealth Information Warehouse (CIW), Commonwealth State procurement platform (Commbuys).
• Advanced skills in Enterprise systems, and/or MOSAIC the Commonwealth Accounting System
• Effective communicator with the ability to establish and maintain working relationships with vendors and fellow employees.
• Experience working with confidential information.
• Proficient user of Microsoft Office suite, especially Excel and Access.
• Detail oriented while working in a fast-paced environment.
• Excellent attendance