Accounting Specialist

Title: Accounting Specialist State Role Title: Bookkeeping, Accounting, and Auditing Clerks Hiring Range: Hiring range for this position is $50,793 - $60,952, commensurate with education and experience Pay Band: UG Agency: VA Cannabis Control Authority Location: VA Cannabis Control Authority Agency Website: https://cca.virginia.gov/ Recruitment Type: General Public - G 2 POSTIONS WILL BE FILLED WITH THIS POSTING Job Duties Accounts Payable Manage and track all incoming invoices.

Prioritize payment processing and manage payment schedules. Ensure the 3-way match for submission. Enter payments into accounting management system or pay via small purchase charge card. Collaborate with Procurement to ensure existing purchase order (PO)or request confirming order. Resolve discrepancies and communicate with suppliers. Review employee expense submissions by travel proxies. Small Purchase Charge Card (SPCC) Possess and utilize SPCC for all relevant payments.

Reconcile SPCC statements and ensure appropriate documentation is included. Accounts Receivable Utilize multiple Accounts Receivable (A/R) and banking systems. Work with multiple departments Retail/Hemp/Medical to identify and track various revenue sources. Reconcile hemp applications to application payments to support Hemp Coordinator. Record all deposits (ACH, Credit Card and Check); utilize remote capture system for check receipts.

General Ledger Accounting Record journal entries with appropriate supporting documentation. Assist in closing activities at month-end and year-end. Compliance, Internal Control, and Reporting Ensure adherence to GAAP, Prompt Pay Act and internal control policies. Support internal and external audit activities. Assist in documentation of processes and policy updates. Assist with attachments for the Annual Commonwealth Financial Report.

Track Subscription Based Technology Arrangements (SBITA). Assist with the management of Fixed Assets. Assist with ARMICS financial testing. Assist in month end reconciliation Other duties as assigned Follow workplace safety regulations and adhere to applicable standards, processes, and programs established for your position. Report unsafe work conditions to your supervisor. Immediately report work-related incidents to your supervisor and participate in accident investigation requests.

Minimum Qualifications Demonstrated experience processing accounts payable and accounts receivable, including invoice management, payment processing, and revenue tracking. Hands-on experience using enterprise financial systems or ERP platforms for transactional accounting and reconciliations. Proven ability to prepare and record journal entries and perform month-end and year-end close activities. Experience performing account reconciliations with accuracy, including charge card reconciliation and deposit recording.

Experience supporting audits and working within GAAP, internal controls, and Prompt Pay or similar compliance frameworks. Proficiency in Microsoft Excel and accounting software for managing, analyzing, and documenting financial data. Required Education: Associate degree in Accounting, Finance, or a related field or equivalent experience. Required Experience: Minimum of 2 years of experience in accounting. Experience working in a PeopleSoft Accounting based system.

Proficiency in accounting software and Microsoft Excel. Strong understanding of basic accounting principles Additional Considerations Preferred Education: Bachelor’s degree in Accounting, Finance, or Business Administration or equivalent experience Preferred Experience : Two plus years of accounting experience in a similar role. Knowledge of GAAP and experience supporting audits. Experience completing COV Financial Attachments.

Experience completing annual ARMICS tasks. Experience working in Cardinal Financials Special Instructions You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position. Contact Information Name: VCCA Recruitment Team Phone: 804-540-2290 Email: [email protected] In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process.

To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.

Note : Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process. Reasonable accommodations are available to individuals with disabilities during the application and/or interview processes per the Americans with Disabilities Act. Please call (804)653-9490 for assistance. The Commonwealth of Virginia is an Equal Opportunity Employer.

It is the policy of the Commonwealth of Virginia to prohibit discrimination on the basis of race, sex, color, national origin, religion, sexual orientation, gender identity or expression, age, veteran status, political affiliation, disability, genetic information, pregnancy, childbirth or related medical conditions in the recruitment, selection, and hiring of its workforce.