Payroll & Benefits Specialist (41830)

ABOUT RR LIVING

Headquartered in Dallas, RR Living is a multifamily property management company and the residential management platform of RREAF Holdings, a Dallas-based real estate investment and development firm. We manage apartment communities across the South, Southeast, and South Atlantic for both RREAF Holdings and third-party owners.

Our focus is the full resident journey. We want people to find a home with us and choose to stay, so we invest in the service, programs, and community experiences that make that happen. Behind every community is a Dallas-based corporate team that gives onsite teams the systems, support, and expertise they need to succeed.

POSITION SUMMARY

RR Living is looking for an experienced, detail-driven HRIS, Payroll & Benefits Specialist to own payroll, benefits, and HR system administration across all RREAF Holdings entities, including RR Living communities, corporate teams, RROC Living, Anchor Management, and Anchor Hospitality. Reporting to the Vice President, People & Talent, this role ensures every team member is paid accurately and on time, understands their benefits, and is supported by clean, reliable HR data in Paycom.

The ideal candidate is a precise, service-minded professional who takes pride in getting it right the first time. This person will run multi-entity payroll from timecard review through general ledger support, administer benefits and open enrollment, manage unemployment claims, and keep Paycom accurate and audit-ready.

KEY RESPONSIBILITIES

Payroll Processing

• Process bi-weekly and off-cycle payroll for all RREAF entities and communities accurately and on time in Paycom.
• Review timecards, overtime, bonuses, commissions, and leasing incentives with managers before each payroll close.
• Process final pay in line with Texas Payday Law and the wage payment rules of every state where we operate.
• Administer wage garnishments, child support orders, tax levies, and other required deductions.

Payroll Tax & Accounting Support

• Oversee payroll tax deposits, filings, and year-end W-2 processing in partnership with Paycom.
• Set up state and local tax and unemployment (SUI) accounts as communities are acquired, transitioned, or sold.
• Partner with Accounting on payroll journal entries, labor allocations by property, GL reconciliation, and month-end close.

Benefits Administration

• Administer medical, dental, vision, life, disability, and voluntary benefits, including new hire and life event enrollments.
• Lead annual open enrollment, including team member communications, Paycom setup, and carrier file validation.
• Reconcile monthly carrier invoices against enrollment and payroll deductions and resolve discrepancies quickly.
• Administer the 401(k) plan, COBRA, and ACA reporting, and serve as the primary contact for the benefits broker and carriers.

Leave & Unemployment

• Partner with the HR Business Partners on FMLA, leaves of absence, and return to work, managing pay and benefit continuation.
• Manage unemployment claims, including timely responses to state agencies, documentation, and hearing preparation.
• Support workers’ compensation claims with payroll information and related pay adjustments.

HRIS & Data Integrity

• Maintain accurate team member records in Paycom, including new hires, pay changes, transfers, and separations.
• Manage Paycom configuration, user access, earning and deduction codes, and system updates.
• Respond to team member payroll, benefits, and Paycom questions promptly and confidentially.

Compliance & Reporting

• Apply the Employee Handbook and company policies consistently, in line with FLSA, ACA, ERISA, COBRA, and other applicable laws.
• Prepare payroll, labor cost, benefits, and headcount reports for HR, Accounting, and leadership.
• Support 401(k), workers’ compensation, and state agency audits, and maintain records per retention requirements.

Required

• Working knowledge of FLSA, Texas Payday Law, multi-state payroll tax, ACA, ERISA, COBRA, and FMLA.
• Strong attention to detail and the ability to meet fixed payroll deadlines without exception.
• Sound judgment and the ability to handle confidential pay and benefits information with discretion.
• Clear, patient communication with team members at every level.
• Proficiency with an HRIS and Microsoft 365, including advanced Excel, Outlook, Teams, and SharePoint.

Preferred

• Bachelor’s degree in Human Resources, Accounting, Business Administration, or a related field.
• CPP, FPC, or CEBS certification.
• Experience with Paycom and Power BI.
• Fluent in Spanish and English (bilingual preferred).

EXPERIENCE

Required

4+ years of full-cycle payroll and benefits administration experience, including multi-state payroll.

Experience supporting multiple locations, business units, or entities.

Preferred

• Payroll or benefits experience in multifamily, property management, real estate, or hospitality.
• Experience as a Paycom system administrator or HRIS lead.
• An equivalent combination of education and experience may be considered. If you don’t meet every qualification listed but believe you have the skills to succeed in this role, we encourage you to apply.

WORK ENVIRONMENT

This role is based at our Dallas corporate office during standard business hours, with additional hours as needed during payroll close, year-end, and open enrollment. Occasional travel to RR Living communities and other RREAF locations (up to 10%) may be required, along with a valid driver’s license and current auto insurance.

PHYSICAL REQUIREMENTS

• Sit for extended periods and use a computer, phone, and standard office equipment.
• Lift, carry, and move items weighing more than 10 pounds, such as files, enrollment materials, and office supplies.
• Stand, walk, bend, and climb stairs when visiting communities and properties.
• Drive to company locations as needed.

EQUAL OPPORTUNITY EMPLOYER

RR Living is an equal opportunity employer. We do not discriminate in employment on the basis of race, color, religion, sex (including pregnancy, sexual orientation, and gender identity), national origin, age, disability, genetic information, military or veteran status, or any other characteristic protected by applicable law. Applicants who need a reasonable accommodation during the hiring process may contact Human Resources.