Procurement Specialist

Location: Mississauga Office

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Thinking about a change?

We recognize that the construction industry is changing at a rapid pace and we continually strive to be at the forefront. Our core valuesempower people to deliver great careers to one another and develop creative solutions for complex problems on some of the most exciting projects. It doesn’t matter what your expertise and craft is – there are no boundaries. We are a group of professionals with a variety of expertise within pre-construction, construction, and post-construction. To learn more, check out our Cradle to Grave services and hear from our team directly about what a career at EllisDon could look like for you. As you can see, we are a diverse bunch.

Above all, we are a group of individuals with unique experiences and at EllisDon, we choose to celebrate the strength in our differences, every day. EllisDon’s commitment to Inclusive Diversity is to work together to create an environment where every employee feels safe to be their true and authentic self. Ultimately, EllisDon’s purpose is to provide people with similar values the opportunity to achieve to their full potential; to deliver that opportunity for great careers to one another; and to contribute meaningfully to the community we share with others.

In case you’re curious, here’s what the industry thinks of us and some of the impacts we've made to the communities we work inand our latest Impact Report, highlighting how we're putting our values into practice in areas such as the climate & environment, inclusive diversity, indigenous relations, and health and safety.

You as a Procurement Specialist will

Manage the end-to-end services procurement and contract lifecycle, from sourcing through award, execution, renewal, amendment, and close-out, ensuring services meet facility standards and operational requirements.

Source and procure facility services, including HVAC, plumbing, electrical, grounds maintenance, snow removal, pest control, fire and life safety, ensuring compliance with regulations (e.g., CSA, IPAC).

Negotiate pricing, escalation, service levels, and contract terms with service providers, including reviewing vendor redlines against standard terms and flagging risks related to indemnity, liability, insurance, termination, and renewal.

Lead competitive RFQ/RFP processes, including bid evaluation, scoring, and award recommendations.

Collaborate with Operations, Health & Safety, and site leadership to ensure contracted services support operational and clinical needs.

Build and maintain strong, collaborative relationships with service providers, serving as the primary Procurement point of contact and conducting regular check-ins to address concerns, align expectations, and drive continuous improvement.

Monitor service provider performance against contract requirements and service levels; address non-conformance, conduct site visits, and resolve quality or service delivery concerns.

Analyze service proposals and renewal pricing, including year-over-year comparisons and escalation impacts, to support informed decision-making.

Draft and manage contract amendments, change orders, and renewals, ensuring pricing and contract changes are properly documented and approved.

Prepare procurement reports, briefing notes, and contract summaries for leadership and key stakeholders.

Participate in continuous improvement initiatives to enhance procurement efficiency and cost-effectiveness.

Track contract expiry and renewal dates, follow up on outstanding quotes, agreements, and purchase orders, and communicate service continuity risks to relevant stakeholders.

Support the mobilization of new contracts and site transitions by coordinating service sourcing and vendor readiness.

Adhere to safety protocols and corporate compliance guidelines.

Is this the right role for you?

Bachelor’s degree in Supply Chain Management, Business Administration, or a related field.

5+ years of experience in procurement, contract management, or strategic sourcing, with a focus on services procurement.

Experience in a healthcare, institutional, or facility management setting preferred.

Strong analytical skills with the ability to interpret data and make informed decisions.

Excellent communication and interpersonal skills, with a collaborative mindset.

Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook); experience with Power BI or Power Automate is an asset.

Highly organized with strong attention to detail and ability to manage multiple priorities.

Occasional travel may be required for vendor audits, site visits, or industry events.

Experience with D365 systems and CMMS platforms.

Familiarity with healthcare procurement standards, infection control requirements, and Canadian healthcare regulations and standards (e.g., CSA Z317 series) is an asset.

Experience reviewing and negotiating service agreements, master service agreements (MSAs), and contract amendments.

Demonstrated ability to negotiate pricing and terms with service providers.

Experience leading RFQ/RFP processes and evaluating service proposals.

Proactive problem-solving and continuous improvement mindset.

Certification in supply chain or procurement (e.g., CPSM, CPP, SCMP) is a plus.

The salary range for this position is $70,000 - $90,000

EllisDon is proud to provide this unique career opportunity that provides continuous learning, opportunity for growth, and a competitive compensation package within an environment that is committed to inclusion and respects diversity.

Go ahead and be yourself. We'll pay you for it!

We are an equal opportunity employer. We welcome people of any age, culture, subculture, gender identity or expression, sexual orientation, nationality, ethnicity, race, size, mental or physical status, veteran status, religion, language, political opinion, working-style preference, family status, education, and socio-economic status. The EllisDon core values of Integrity and Mutual Respect welcomes everyone, at work and in the community, and our value of Mutual Accountability, means that we all have a role to play. As an EllisDon employee, this will ultimately be your commitment to Inclusive Diversity.

Accommodation for Applicants with disabilities will be made during the recruitment process when requested.

We are committed to providing a positive candidate experience and ensuring timely updates are provided to all candidates. If you haven’t already, be sure to create a profile on our Careers page to remain up to date on the status of your application and learn about new career opportunities as they arise.

EllisDon uses AI tools to assist in screening and assessing applicants for this position.