Inventory Manager

Organisation: Defence Equipment & Support

Salary: £36,000 per annum (plus generous benefits)

Grade: Senior Technical Specialist I

Working Pattern: Full time, Flexible Working

Contract Type: Permanent

At Defence Equipment & Support (DE&S), we supply and maintain vital equipment and services for the Royal Navy, British Army and Royal Air Force. Together, we deliver a vast range of essential defence programmes, and strive for what's next. Because it helps keep our military at the top of their game and our nation safe – for today, and tomorrow.

DE&S has recently been integrated into the National Armaments Director (NAD) Group. The NAD Group brings together key Ministry of Defence (MOD) organisations to unite expertise across science, technology, procurement, infrastructure, and support to provide integrated capabilities faster and more efficiently for our armed forces and our allies.This is an exciting new opportunity to enable better ways of working and empower greater collaboration across Defence. For further information about the NAD Group, please visit: National Armaments Director Group - GOV.UK

We offer 25+ days’ holiday, flexible and hybrid working, enhanced parental leave schemes, shopping discounts, and an exceptional employer pension contribution of 28.97%, to help make work work for you.

For security reasons this role is open to sole UK nationals only. A ‘sole UK national’ refers to an individual who holds citizenship solely in the UK, without dual citizenship or nationality from another country. We’re unable to offer visa sponsorship.

This role requires you to have lived in the UK for the last 5 years and obtain Security Check (SC) security clearance. Clearance must be obtained without any caveats that prevent you from carrying out the role you’ve been recruited for. If it isn’t obtained, or is obtained but with caveats that prevent you from carrying out the role, any conditional offer made to you will be withdrawn. Obtaining SC security clearance can be a lengthy process, and we reserve the right to withdraw any conditional offer made if the necessary security clearance isn’t obtained within 12 months.

Want to play a key role in supporting aircraft availability at RAF Lossiemouth?

We have an exciting opportunity to join us at RAF Lossiemouth as an Inventory Manager, part of the wider Operational Delivery Profession. You’ll be part of the Multi-Mission Aircraft Delivery Team, supporting the P-8 Poseidon and E-7 Wedgetail platforms.

You’ll deliver inventory management activities across the supply chain for both platforms, including Item Data Management, Customer Demand Planning, Inventory Supply Planning, Supplier Management, Supply Chain Performance Management and Inventory Disposals.

Working collaboratively with Front Line Command representatives, contractor partners and FMS support teams, you’ll help ensure an optimised inventory that directly supports aircraft availability.

You’ll join at an exciting time as P-8 and E-7 support continues to cohere and align at RAF Lossiemouth. This is a fast-paced and diverse role where you’ll have a real sense of contributing directly to UK Defence.

We champion flexible ways of working. Regular in-person attendance at RAF Lossiemouth is required (this is expected to be approximately 60% of your working week) to promote the benefits of face-to-face collaboration alongside flexibility of hours to support work-life balance and business need. Initially, you may be expected to attend more frequently to familiarise yourselves with the site, the team, and your role.

What you’ll be doing

Ensure all MoD owned inventory, within agreed ranges, are materiel and financially accounted for in accordance with Inventory Material & Financial Accounting Policy and Procedures to enable optimised Inventory, Financial and Operational Planning for all stakeholders.

Confirm that P-8, E-7 Inventory Demand and Supply Plans are developed and executed for agreed ranges of equipment, within an agreed Financial Delegation limit, that optimises Inventory levels for all support arrangements. Work closely with FLC and contracted industry partner to ensure an optimised inventory.

Secure the timely production of Customs Declaration documents to enable compliant HMRC activities when distributing Inventory into/out of the UK. Work closely with FMS stakeholders to ensure orders and shipments meet the operational requirement delivery date. Assist the Depot Lead for emergent IM requirements.

Guarantee that Item Data Records are created and maintained on the MoD Logistic Information Systems for agreed ranges of P-8, E-7 equipment, to enable optimised Supply Chain activities, through life.

Ensure that the disposal of Inventory is planned and conducted in a timely manner and within agreed ranges and financial delegation limits. Ensuring that appropriate Declaration Forms are utilised with item data values accurately completed. Ensure Inventory disposal is coordinated with the disposal of the Platform/Main Equipment, whilst considering the wider Defence user needs.

Conduct defined Operational Delivery IM Management Checks to ensure policy and process adherence is being achieved.

Person specification

To be successful with your application, you'll need to show that you meet the following essential criteria:

Lead Criterion: Experience working within an Inventory Management/Supply Chain environment.

Experience of stakeholder engagement, internal and external, at all levels.

Evidence of delivering customer service.

Proficiency in using Microsoft Office (Outlook, Word, Excel, and Teams).

Experience in handling, interpreting, and reporting on data.

In addition to the responsibilities above, the following technical competences and behaviours will be assessed at interview:

Core Behaviour 1: Communicating and Influencing

Core Behaviour 2: Delivering at Pace

Technical Competence 1: Stakeholder Management - Supervised Practitioner

Technical Competence 2: Materiel & Financial Accounting for Inventory - Practitioner

Offered benefits

25 days’ annual leave +1 day a year up to 30 days, 8 bank holidays and a day off for the King’s birthday

Flexible and hybrid working options

Market-leading average employer pension contribution of 28.97%

Annual performance-based bonus and recognition awards

Access to specialist training and funded qualifications

Support for progression

Huge range of discounts

Volunteering days

Enhanced parental leave schemes

Improving innovation and enriching our culture, diversity of thought is vital to our success. So whether you’re looking for a new opportunity, a next step, or a helping hand as you return from a career break, bring your experiences and help deliver for the defence of tomorrow. Here you’ll find a supportive, family-friendly organisation to be a part of - and if you need any assistance with your application, just let us know.

Further Information

• Civil Service Recruitment Principles: Recruitment Principles - Civil Service Commission
• Candidate Information Pack: https://bit.ly/DES-candidate-information-pack
• Terms and Conditions: https://bit.ly/DES-Terms-and-Conditions
• Civil Service Code: The Code - Civil Service Commission
• Any personal data that you provide during the Recruitment process will be treated in accordance with the MOD Privacy Notice which can be accessed here.

Disability Confident

Please note as a Disability Confident Leader we want to ensure you receive any reasonable adjustments that you need throughout the recruitment process. If you do require any reasonable adjustments, you can let us know on your online application under the section ‘Please indicate and give details of any reasonable adjustments you may require during the recruitment process.’

Conflicts of Interest

The Ministry of Defence requires all candidates who are successful at interview to declare any outside interests. These declarations will be discussed with successful candidates following the interview process and before a formal offer of employment is made, as some outside interests may not be compatible with MOD civilian roles. This will not, in the majority of cases, prevent employment in MOD, but it is a measure that must be taken to ensure that appropriate mitigations can be put in place to manage any potential, perceived or actual conflicts of interest from the first day of employment.

Selection Process Details

• Your application will go through the following stages of assessment:
• Pre-sift - We will check your application to ensure that you meet any essential or eligibility criteria that are listed in the Person Specification section of this advert. On your CV, please clearly show how you meet the essential criteria.
• Sift - Your CV will be assessed against the following categories, using a simple numerical scoring system: Key Achievements; Relevant Experience; Applied Knowledge and Skills. Please follow our guidance on CV writing for best chance of success.
• Interview - If you're invited to interview, you will be assessed against the following:

CV Review

Core Behaviour 1

Core Behaviour 2

Technical Competencies

Please Note: In the event of a tied score at interview, the Order of Merit will be distinguished based on the ranking of the assessed behaviours and competencies below:

1st: Core Behaviour 1

2nd: Core Behaviour 2

3rd: Technical Competencies

4th: CV Review

In the event of a further tie using the method above, we reserve the right to utilise the Lead criteria, and/or an additional assessment. Please note for this specific assessment, the Lead Criteria will be:

Experience working within an Inventory Management/Supply Chain environment.

Feedback will only be provided if you attend an interview.

If you feel that your application has not been treated in accordance with the Recruitment Principles and you wish to make a complaint, in the first instance you should contact department via email ([email protected].) If you are not satisfied with the response you receive from the Department, you can contact the Civil Service Commission: Recruitment Complaints - Civil Service Commission

Offering at a lower level

If you’re not successful at interview, we may offer you a role at a lower level if this is a match for your skills and experience. If this applies to your application, you’ll be scored against criteria for the lower-level role and offers will be made in merit order. If you accept this position, you’ll be able to take advantage of opportunities to develop your career as part of our team.