Job Purpose
- Handling custody function of all original borrowing documentation stationed in UAE.
- Preserve and maintaining borrowing and related documents are in the safe vault.
- Operating and controlling “Dual Custody” process of borrowing documentation held in the safe vault.
- Controlling security creation process with regulators in UAE with representing the Bank.
- Managing and distribution of Credit Approvals.
- Managing lodgment of executed borrowing and related documents with accurately file borrowing and related documents digitally and physically in respective customer folders.
- Providing support for documentation verification and documentation control process.
- Provide management information related Documentation and Collateral process
Key Result Areas
- Ensure that all borrowing and related documents are physically lodged in the vault under “Dual Custody” of designated custodians from the Documentation Unit and managing dual control procedure.
- Representing the Bank at government regulators for creation of collaterals for borrowing exposures.
- Managing and initiating collateral creation and release for borrowing exposures.
- Timely and accurately distribution of credit approvals.
- Review the documentation lodgment sheets (digital/physical) and ensure that all documents have been received as mentioned in such sheets.
- Ensure that documentation lodgments have been signed off/authenticated by the appropriate official.
- Ensure that documents accepted are filed accurately digitally and physically in respective customer folders in the digital filling system as well as physically.
- Ensure listing of all documents received related to borrowing clients in the digital filling system with updating for expiry/deferral/any discrepancy in the document and follow-up until the resolution.
- Ensure that all necessary appropriate approvals have been obtained prior to release of borrowing and related documents.
- Update system and related records for the documents that have been released from the vault.
- Ensure that all necessary standard operating procedures adhered.
- Ensure that all required management information reports generated timely and accurately out of data bases maintains at the Unit.
- Ensure that RCSA is up to date for relevant work area.
- Ensure that relevant audit actions being addressed on timely and accurately manner.
- Ensure Audit rating maintained as “Satisfactory”.
- Ensure to upkeep accurate data management functionalities related to Corporate Documentation Unit.
- Ensure special assignments and projects related to Corporate Documentation completed in acceptable timelines.
- Ensure relevant system testing are handled when Corporate Documentation unit implementing new systems and enhancements.
- Ensure of implementation of digitalization and artificial intelligence related initiatives implemented by the Bank in area of work
Job description provided by Mashreq.
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