Vendor Registration Specialist

Role: Vendor Registration Specialist

Location: Abu Dhabi

Role Purpose

• Enable efficient, accurate and controlled supplier onboarding, maintain reliable supplier data and resolve registration exceptions.
• Use Microsoft 365 Copilot and approved AI tools to improve communication, analysis and reporting while retaining human accountability.
• Improve supplier self-service and digital workflows, shifting focus from repetitive processing to data quality, control oversight and supplier support.

Key Accountabilities of the role

Vendor Lifecycle

• Coordinate supplier onboarding through SAP Ariba and relevant vendor management systems; guide suppliers and promote self-service.
• Review supplier questionnaires and supporting documents for completeness, accuracy and consistency; resolve missing information and discrepancies.
• Identify duplicate supplier records and maintain accurate master data across SAP Ariba and relevant ERP systems, including Al Madar where applicable.
• Support Third-Party Risk Management (TPRM): coordinate due diligence, risk assessments and evidence collection with Risk, Compliance and business owners; escalate concerns for authorized review.
• Route registrations and profile changes through authorized approval channels; retain complete, traceable supporting records.
• Conduct risk-based supplier site visits with relevant specialists, as approved; verify premises and operational capability, document findings and track corrective actions.
• Actively use Microsoft 365 Copilot for correspondence, document summaries, onboarding reports and registration-data analysis using authorized sources.
• Write clear prompts and verify AI-generated outputs against original records before use or sharing.
• Use only approved AI tools and authorized data; comply with confidentiality, security and AI-governance requirements.
• Support testing and improvement of approved AI agents and automated workflows; monitor outputs and escalate unresolved cases.
• Monitor document validity, cleanse supplier data and analyze onboarding bottlenecks; recommend improvements to quality and turnaround time.
• Coordinate with Procurement, Finance and Technology, retain human review for activation, screening outcomes and exceptions.

Specialist Skills / Technical Knowledge Required for this role

• Practical proficiency in Microsoft 365 Copilot, including structured prompting, source-based output verification and responsible AI use.
• Supplier onboarding, vendor master-data management and working knowledge of SAP Ariba or comparable platforms.
• Strong Microsoft Excel, data-validation, reporting and analytical skills.
• TPRM fundamentals, supplier due diligence, risk-based site-visit documentation, corrective-action tracking and audit-evidence management.
• Problem-solving, clear communication, supplier support and stakeholder coordination.
• Digital process improvement and change management, Copilot Studio, Microsoft Lists or Power Automate experience is an advantage.

Experience & Qualification

• Graduate in Business Administration, Supply Chain, Procurement, Information Systems or a related discipline, or equivalent relevant experience.
• Relevant experience in supplier onboarding, procurement operations or vendor data; TPRM support and supplier site-visit experience preferred.
• Hands-on experience using Microsoft 365 Copilot for business tasks is required.
• This position is for UAE Nationals only.