Accounts Receivable Specialist

MISSION

Join us in shaping the future of emergency nursing! We are dedicated to our mission of advancing excellence and innovation through research, education, resources, advocacy, and collaboration. Our vision is a world where every emergency nurse is empowered and supported to deliver the highest quality patient care. If you're passionate about making a difference, growing professionally, and being part of a dynamic, supportive team, we invite you to join us in this exciting journey of care and progress.

HYBRID SCHEDULE

ENA offers a flexible hybrid work schedule that allows employees the opportunity to work from the office two days a week and at home three days a week. We are headquartered in Schaumburg, Illinois.

GENERAL SUMMARY

The Accounts Receivable Specialist is responsible for managing the day-to-day Accounts Receivable functions for ENA/ENAF, including cash application, collections, account reconciliation, and aging analysis. This position ensures timely collection of outstanding balances, maintains accurate receivables records, and collaborates with internal departments to resolve account issues and support accurate financial reporting.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Processes and accurately applies daily cash receipts, including checks, ACH payments, credit card transactions, and wire transfers, ensuring timely and accurate posting to customer accounts.

Manages collection activities for outstanding accounts receivable balances, prioritizing the oldest outstanding invoices and utilizing professional, timely communication through email and telephone to facilitate payment.

Reviews, maintains, and analyzes Accounts Receivable general ledger accounts on a regular basis, ensuring accurate reconciliation between subsidiary ledger balances and the general ledger.

Performs periodic analysis of balance sheet and revenue accounts related to accounts receivable and cash receipts to identify discrepancies, support accurate financial reporting, and maintain compliance with applicable accounting standards.

Collaborates with the Membership department to research and resolve outstanding balances, including balances associated with installment payment arrangements, and ensure accounts are appropriately maintained.

Partners with Course Management to monitor outstanding Course Director balances and support timely resolution of delinquent accounts.

Maintains accurate and comprehensive collection records and provides Finance leadership with weekly accounts receivable aging reports and updates on collection activity, account status, and outstanding balances.

Contributes to the development, enhancement, and documentation of accounts receivable processes and procedures and actively participates in cross-training initiatives to promote continuity of operations and knowledge sharing within the Finance team.

Participates in accounting system testing, troubleshooting, and issue resolution under the direction of the Accounting Manager, helping to identify and implement effective solutions to system and process issues.

Contributes to the workplace culture that is consistent with the association’s culture statement and emphasizes the mission, vision and values of the organization.

Displays a high level of accountability, taking responsibility for individual actions and the impact on the organization. Views oneself as a reflection of the organization by following through on commitments and accepting ownership.

Performs additional related duties as required or assigned.

Required

• Bachelor’s degree in Accounting, Finance, or a related field, or an equivalent combination of education and relevant work experience.
• 3–5 years of progressive experience in Accounts Receivable, general accounting, and/or related financial operations.
• Working knowledge of Generally Accepted Accounting Principles (GAAP), particularly as they relate to revenue recognition, accounts receivable, and cash management.

Desired

Association experience

COMPENSATION & BENEFITS

This position is an hourly/non-exempt position. The targeted offer range is $55,000 - $65,000 annually. Compensation is determined based on a range of factors, including experience, education, certifications or specialized training, skill level and operational needs.

ENA offers a comprehensive and competitive total rewards package that pairs compensation and benefits with meaningful work in a collaborative, engaging, and flexible work environment. Total rewards include a competitive salary, generous paid time off, quality health insurance at reasonable cost, professional development opportunities, and flexible hybrid work arrangements. Additional benefits include dental/vision insurance, employer paid life and disability insurance, flexible spending accounts and 401(k) with immediate 100% vesting.

KNOWLEDGE, SKILLS, AND ABILITIES

• Strong organizational skills and attention to detail.
• Strong analytical and problem-solving skills, with the ability to identify, research, and resolve discrepancies.
• Effective written and verbal communication and interpersonal skills.
• Ability to collaborate effectively with colleagues and internal departments while also working independently.
• Ability to prioritize and manage multiple tasks and meet established deadlines.
• Professional and customer-focused approach when interacting with staff, Board members, and external contacts.
• Proficiency in Microsoft Office Suite and the ability to learn and effectively utilize accounting and financial systems.
• Knowledge of accounts receivable processes, including cash application, collections, account reconciliation, and aging analysis.
• Ability to maintain confidentiality and exercise sound judgment when handling financial information.

PHYSICAL DEMANDS

The position requires the ability to operate standard business office equipment and regularly use a computer and other technology. The work involves frequent keyboarding and repetitive hand and wrist movements, with computer use comprising approximately 80% of the workday. The position also requires the ability to communicate effectively in person, by telephone, and in writing; prepare and review documents; and maintain electronic and physical files.

WORKING CONDITIONS

Majority of work is performed in a general office environment.