Fleet Accountability Coordinator

Summary Fleet Accountability Coordinator, under the general supervision of the Director, analyzes fleet data, monitors operational compliance, and oversees equipment utilization. These efforts optimize performance, support vehicle lifecycle decisions, and ensure adherence to City policies and transportation laws. Essential Duties and Responsibilities Analyzes fleet data, fuel transactions, and telematics systems to find efficiency opportunities, investigate data anomalies, and produce clear reports with recommendations.

Measures vehicle and equipment utilization by meter and operational time to identify underutilized assets and improve assignment opportunities. Supports vehicle purchase, replacement, and disposal decisions through cost and utilization analysis. Coordinates fleet maintenance and repair schedules while auditing timely service conformity and manufacturer compliance. Quantifies vehicle abuse, misuse, and damage frequency to determine accountability, recommend corrective measures, and establish training opportunities.

Monitors fuel consumption, mileage, and driver behavior while reporting internal policy deviations to relevant departments. Ensures all fleet operations comply with City policies, safety guidelines, and transportation laws. Builds and maintains key performance dashboards to provide leadership and departments with visible, reliable data. Establishes repeatable reporting processes, documents calculation methods, and responds to routine requests for fleet data.

Maintains organized records for vehicles, schedules, completed work orders, registration, and insurance. Follows City policies, procedures, and safety guidelines. Performs other duties as assigned. Minimum Qualifications Combination of education and experience equivalent to an Associate's degree in Transportation, Logistics, or Business Administration Two (2) years of experience in fleet operations Preferred Qualifications Experience with construction fleets, heavy equipment, or transportation operations Experience with reporting and data analysis tools Experience with fleet management software platforms Experience with maintenance technician terminology Ability to work with multiple data sources and verify accuracy across all databases National Safety Council Fleet Essentials Certification