Paralegal

JOB SUMMARY The Paralegal will support a broad range of corporate and commercial legal activities, including contract management, claims management, commercial leasing, acquisitions, corporate governance, and compliance initiatives. Working closely with internal stakeholders, business teams, and legal counsel, this role plays a key role in administering the contract lifecycle, coordinating commercial claims, supporting commercial leasing matters, maintaining corporate records, preparing legal documentation, and supporting strategic business projects.

The successful candidate is highly organized, detail-oriented, and capable of managing multiple priorities in a fast-paced environment while contributing to the ongoing development of the organization's legal operations. RESPONSIBILITIES Corporate and General Legal Support Maintain corporate records, minute books, and legal entity files. Prepare annual corporate resolutions and manage federal and provincial corporate filings and returns.

Assist with the administration of invoices from external legal counsel. Draft and prepare corporate documents related to incorporations, dissolutions, revivals, reorganizations, and other corporate transactions. Assist the Legal team with compliance matters, executive summaries, and legal directives related to commercial transactions. Coordinate legal documentation and ensure records are maintained accurately and in compliance with applicable requirements.

Liaise with internal stakeholders and external legal counsel to obtain information, coordinate deliverables, and support the timely completion of legal matters. Provide general legal and administrative support on special projects and strategic initiatives. Contract Management Support the administration of the contract lifecycle, including intake, review, approval, execution, renewal, amendment, and expiration. Review, draft, and coordinate commercial agreements, service contracts, amendments, renewals, statements of work, and related legal documents.

Maintain the organization’s contract management system and ensure that executed agreements and supporting documentation are complete, accurate, and properly filed. Track key contractual obligations, renewal dates, notice periods, deliverables, insurance requirements, and other critical milestones. Coordinate contract approvals and signatures in accordance with internal policies and delegated authority requirements. Support the development and maintenance of contract templates, clause libraries, procedures, and contract management processes.

Prepare contract reports, summaries, and status updates for the Legal team and business stakeholders. Claims Management Assist with the intake, investigation, administration, and resolution of commercial, customer, vendor, cargo, property, and other business-related claims. Maintain accurate and organized claims files, including correspondence, contracts, notices, evidence, reports, and settlement documentation. Review contracts and supporting documentation to identify applicable claims procedures, indemnities, limitations of liability, insurance requirements, and dispute resolution provisions.

Coordinate with internal business teams, insurers, brokers, external legal counsel, customers, vendors, and other stakeholders regarding claims. Monitor claims activity and prepare periodic reports on claim status, trends, financial exposure, and outcomes. Support the identification of recurring claims issues and recommend improvements to contracts, procedures, recordkeeping, and risk-management practices. Commercial Leasing Support the review, drafting, administration, and amendment of commercial leases, offers to lease, renewals, extensions, assignments, subleases, licenses and related documentation.

Maintain accurate and organized leasing files, including executed leases, amendments, notices, correspondence, plans, certificates, and supporting documentation. Prepare lease summaries and abstracts identifying key business and legal terms, including rent, additional rent, operating costs, renewal and termination rights, notice periods, maintenance obligations, insurance requirements, and other critical provisions. Track lease-related dates, conditions, deliverables, options, notices, and obligations to support timely compliance and decision-making.

Coordinate lease approvals, execution, and document collection with internal stakeholders, landlords, tenants, property managers, brokers, and external legal counsel. Assist with lease-related due diligence for acquisitions, dispositions, relocations, expansions, and other corporate or real estate transactions. Support the preparation and administration of estoppel certificates, notices, consents, assignments, and other landlord and tenant documentation.

REQUIREMENTS Diploma in Paralegal Studies, Paralegal Technology, or equivalent post-secondary legal education. Bilingualism in French and English (oral and written) is required because this role regularly communicates, drafts, and collaborates with stakeholders, customers, and suppliers across Canada and internationally (including the United States and the United Kingdom), many of whom operate primarily in English. Strong written and verbal communication and interpersonal skills.

Exceptional attention to detail and organizational skills. Proven ability to prioritize competing deadlines and manage multiple files simultaneously. Ability to work independently while effectively collaborating within a team environment. Strong client-service orientation and commitment to responsiveness and quality. Advanced proficiency with Microsoft Office applications. Experience with contract management, document management, lease administration, claims management, or legal technology platforms is considered an asset.

Ability to maintain confidentiality and exercise sound judgment when handling sensitive information. EXPERIENCE Minimum 3-5 years of experience in a corporate legal department, law firm, claims department, insurance environment, or similar corporate setting. Experience supporting contract administration, contract lifecycle management, or commercial lease administration. Experience assisting with the intake, investigation, documentation, tracking, or resolution of commercial or business-related claims.

Experience supporting corporate governance, corporate records management, and commercial legal matters. Experience working cross-functionally with Operations, Finance, Procurement, Real Estate, Facilities, Insurance, Risk Management, or Sales teams is considered an asset. COMPETENCIES Customer Centricity Fostering a Positive Culture Collaboration and teamwork Problem-Solving & Decision-Making Managing Through Change Developing Self & Others Planning & Results Orientation Communication Always Improving Mindset Business & Financial Savvy