Executive

Accounts Payable (AP) is a finance function responsible for managing a company's payments to suppliers and vendors for goods and services received. Its main objective is to ensure invoices are accurate, properly approved, recorded in the accounting system, and paid on time.

. Invoice Processing

• Receive invoices from suppliers.
• Verify invoice details and supporting documents.
• Check invoice calculations, quantities, prices, and taxes.
• Identify and resolve missing or incorrect information.
• Enter invoices into the ERP or accounting system.
• B. Purchase Order and Invoice Matching
• Match invoices with purchase orders and goods receipts.
• Investigate price or quantity discrepancies.
• Coordinate with procurement, warehouse, and requesting departments.
• Place invoices on hold when discrepancies require resolution.

C. Payment Processing

• Prepare payment proposals and payment runs.
• Ensure invoices are approved before payment.
• Process payments through approved payment methods.
• Monitor due dates and avoid unnecessary late-payment charges.
• Coordinate with treasury or authorized signatories for payment release.

D. Supplier Management

• Respond to supplier queries about invoices and payments.
• Follow up on outstanding invoices and credit notes.
• Maintain accurate supplier records.
• Investigate payment delays and account discrepancies.
• Verify supplier bank-detail changes using independent controls.
• E. Reconciliation and Month-End Closing
• Reconcile supplier statements with AP records.
• Review outstanding invoices and aged payables.
• Record accruals and other required month-end adjustments.
• Investigate debit balances, unapplied credits, and old outstanding items.
• Support the finance team during month-end and year-end closing.
• F. Compliance and Internal Controls
• Follow company policies and approval limits.
• Maintain complete audit trails and supporting documents.
• Prevent duplicate, unauthorized, or fraudulent payments.
• Follow applicable accounting standards and tax regulations.
• Support internal and external audits.
• Graduate / MBA in finance