Accounting Manager

Eden Autism Services is currently seeking an Accounting Manager. This position ensures timely, accurate financial operations, with primary responsibility for revenue recognition, budgeting, financial reporting, audit preparation, and compliance with New Jersey Department of Education (DOE) and other regulatory requirements. The role supervises Accounts Receivable staff, and partners with operational leaders to interpret financial results, supports cash management and cost controls.

MUST HAVES

Education: Bachelor’s degree in accounting, Finance, or a related field.

Experience

• Five (5) years of accounting or finance experience, preferably in a nonprofit organization or New Jersey private school.
• Two (2) years of supervisory experience.
• Note – an equivalent combination of education and experience will be considered.
• Specialized Skills and Knowledge
• Strong knowledge of GAAP, internal controls, revenue recognition, account reconciliations, and audit-readiness requirements.
• Strong organization, time management, attention to detail, and ability to meet deadlines.
• Strong analytical and problem-solving skills, with the ability to work independently and exercise sound judgment.
• Effective written and verbal communication, collaboration, leadership, coaching, and staff-development skills, including the ability to explain financial information and regulatory requirements clearly to non-financial stakeholders.
• Proactive, accountable, and results-oriented work style.
• Advanced proficiency with ERP systems and Microsoft Office, particularly Excel, including pivot tables, lookup functions, data validation, financial modeling, and the preparation and analysis of large data sets.
• Ability to use approved artificial intelligence tools, as appropriate, to improve work efficiency, data analysis, and reporting accuracy while protecting confidential information and complying with agency policy.

PRIMARY RESPONSIBILITIES

Leadership

• Supervise the Billing Specialist, including workflow, coaching, mentoring and development.
• Provide ongoing feedback and conduct annual performance evaluations.
• Provide coverage during absences and as needed.

Revenue Management

• Lead billing, cash receipts, accounts receivable, collections, and related accounting entries; ensure transactions are accurate, timely, and properly recorded.
• Review billing reports, aging, bad-debt activity, and collection efforts; recommend write-offs and record month-end adjustments as appropriate.
• Coordinate with school districts and other customers to resolve billing issues and collect outstanding balances.
• Reconcile tuition by student monthly and oversee School, Extended Day Program, Medicaid, and Cash Option Respite billing in accordance with contracts and approved rates.
• Review rent, Cost of Care, and Supported Housing Connection subsidy calculations; research and resolve participant or parent inquiries.
• Government Funding – Department of Education (DOE) and NJ Division of Developmental Disabilities (DDD)
• Prepare quarterly DOE regulatory reports and supporting materials for management, the Finance & Facilities Committee, and the Board of Trustees.
• Monitor DOE financial ratios, allowable-cost requirements, and other regulatory standards; identify issues and recommend corrective action.
• Prepare and submit annual DOE budget and audit information through prescribed systems and respond to DOE desk reviews.
• Support the DOE audit by preparing account analyses, coordinating with auditors, and submitting the final report.
• Prepare private-pay contracts, funding renewal documentation, and Medicaid applications for new group homes or supported apartments.
• Maintain current knowledge of requirements affecting private schools for students with disabilities through relevant professional meetings and conferences.

Benefits/Insurance Accounting

• Support benefits and liability insurance renewals through financial analysis, claims review, and evaluation of administrative fees.
• Review insurance invoices against contracts and ensure property, vehicle, and other insurance costs are recorded accurately.
• Coordinate timely issuance of vehicle ID cards, certificates of insurance, and documentation requested by banks, funding sources, and internal departments.
• Prepare and file annual Form 720 for Affordable Care Act PCORI fees.

Month/Year-End Closing

• Review billing invoices and approve journal entries prepared by the Billing Specialist.
• Maintain assigned monthly financial schedules and complete account analyses for accounts receivable, prepaid expenses, accrued expenses, and deferred revenue.
• Ensure intercompany transactions, insurance expenses, accruals, revenue, and other closing entries are complete and properly recorded.
• Calculate and record School back-billing and other adjustments needed for accurate cost-center reporting.

Financial Statements Analysis

Review financial statements for completeness and accuracy; identify trends, risks, and required actions.

Ensure consistent application of GAAP and maintain knowledge of current accounting standards.

Budget

• Prepare financial schedules and analyses supporting the annual budget.
• Analyze budget-to-actual variances, identify trends, and recommend actions to management.
• Submit the annual DOE budget through prescribed DOE software.

Audit

• Prepare audit schedules, account analyses, documentation, and other requested materials.
• Respond to auditor inquiries and review financial statements before issuance.
• Confirm that required accruals and year-end adjustments are recorded.
• Submit the DOE audit report through prescribed DOE software.
• Attend Audit and Finance & Facilities Committee meetings and prepare meeting minutes.
• (The responsibilities listed are representative and not all-inclusive; other duties/special projects may be assigned by the supervisor.)

WHAT YOU’LL LOVE ABOUT EDEN

• Benefits: Eden offers a well-rounded benefits package including medical and dental, life insurance, retirement savings, paid time off, and more.
• Growth: In addition to tuition assistance, we have many opportunities for team building and professional development.
• Core Values: Believe More + Do What it Takes + Work Together + Show Compassion + Be True