Equipment Finance Group Quality & Control Specialist

This role is responsible for review of lease/loan documentation and booking for both direct and indirect transactions. Responsibilities include ensuring adherence to policy and procedures, lien perfection, and maintaining the highest standard of quality for our lease/loan documentation. The functions performed by this team are critical to protecting the company from regulatory and credit risks. This position exercises independent judgment, effectively navigates ambiguity, has a willingness to lead projects and takes ownership of tasks with a sense of urgency.

Essential Job Responsibilities__________________________________

• Strives to provide extraordinary client service by exercising the Perfect Client Experience (PCE)
• Ensures Service Level Agreements are met with regard to client service for both internal and external clients3. Prioritizes reviews in a fast-paced environment to meet stakeholder and client expectations
• Prioritizes reviews in a fast-paced environment to meet stakeholder and client expectations
• Reviews documentation for accuracy, alterations, legibility and acceptability per FCEF policies and procedures and conditions stated in the credit and asset management approval memo(s)
• Ensures deficiencies are properly resolved
• Ensures any/all exceptions are signed off on by manager
• Ensures UCCs are timely filed
• Ensures required due diligence items have been received and validated including, but not limited to:

• a. Know Your Customer requirements
• b. CDD/BO requirements
• c. OFACs
• d. UCC searches
• i. Ensure subordinations/releases obtained to perfect liens/ownership (including proper motor vehicle title work), if applicable
• e. Proof of insurance
• f. Entity Corporate documents
• g. Assignment documents (purchased transactions only)
• h. UCC-1/UCC-3 preparation
• i. Invoices/Proof of Payment
• j. MSO/Titles

• Ensures payment/wire instructions provided by dealer or customer have been verified
• Ensures system is updated and coded properly
• Verifies required advanced monies have been received and proof in file
• Funding approval for transactions less than $300,000 (both direct and indirect)
• Completes Booking Process

• a. Transfers contract
• b. Enters/verifies all client/billing and contract information
• c. Ensures all coding is correct
• d. Enters important client notes

• Reviews postbook follow up items to ensure issues have been fully cleared / received
• Reviews amendment documentation prior to Sales Support Rep sending to client for signature
• Reviews/ approves Rewrite documentation prior to submitting to Accounting
• Manages initiatives to resolve control gaps and enhance current processes for further efficiency and effectiveness as needed
• Prioritizes reviews in a fast-paced environment to meet stakeholder and client expectations
• Review processes and recommends process improvements

Bona Fide Occupational Qualifications___________________________

• A Bachelor’s degree in Business (e.g. Business Administration, Finance, Accounting) or equivalent work experience preferred
• One (1) year of experience with loan documentation, with demonstrated expertise in due diligence and perfection processes required.
• Knowledge of loan structures and documentation needs/requirements, loan documentation, collateral, lien perfection, evaluation/review/interpretation of UCC searches and vehicle titling needs and processes preferred.
• Proficient in typing, knowledge of Microsoft Office software, reading, writing and grammar skills, analytical or mathematical skills, and communications and interpersonal relations.
• May be eligible for telecommuting.