Associate Director of Finance and Site Administrator

Location: Tallahassee, FL

Position Vacancy Announcement

Florida A&M University is pleased to announce the acceptance of qualified applications for the Associate Director of Finance and Site Administrator vacancy.

Requirements

The Associate Finance Director provides financial management, budgetary oversight, analysis, and operational support for the Florida A&M University (FAMU) Division of Research. The position is responsible for coordinating and managing the Division’s annual budget process and supporting effective stewardship of institutional, sponsored-research, and other financial resources.

Annual Budget Development and Management

Lead and coordinate the development, preparation, and administration of the Division of Research annual operating budget. Establish annual budget timelines, collect and evaluate departmental budget requests, develop budget projections, and consolidate financial information into the Division’s comprehensive annual budget.

Monitor budget-to-actual performance throughout the fiscal year and identify significant revenue, expenditure, and personnel variances. Develop forecasts and recommend budget adjustments, reallocations, or corrective actions as appropriate.

Financial Planning and Analysis

Develop short- and long-range financial forecasts to support the Division’s strategic priorities. Conduct financial modeling, trend analysis, scenario analysis, and cost assessments to support executive decision-making.

Prepare recurring financial reports and dashboards for Division leadership, including budget-to-actual results, commitments, available balances, expenditure trends, and year-end projections.

Research Financial Administration

Provide financial oversight and analysis related to the Division of Research’s portfolio of funding sources and activities. Coordinate with research administrators, principal investigators, colleges, departments, and central University offices to promote accurate financial management and appropriate use of funds.

Support financial planning associated with research initiatives, research infrastructure, cost sharing, institutional commitments, research centers, and other strategic investments.

Internal Controls and Compliance

Develop, implement, and maintain effective financial procedures and internal controls. Ensure financial activities are conducted in accordance with applicable University policies, State of Florida requirements, sponsor requirements, and other relevant regulations.

Assist with internal and external audits, financial reviews, reconciliations, and responses to financial or budget-related inquiries.

Leadership and Collaboration

Serve as a key financial advisor to Division of Research leadership. Translate complex financial information into clear recommendations that support informed management decisions.

Collaborate with University Budget, Finance and Administration, Sponsored Programs, colleges, departments, and other stakeholders to resolve financial issues and improve financial processes.

Provide guidance and training to Division staff regarding budgeting, forecasting, financial reporting, and fiscal procedures.

Workday Site Administrator

System Administration & Configuration

• Oversee day-to-day administration and optimization of core Workday modules.
• Configure and update business processes, custom fields, notification rules, and system workflows.
• Execute mass data uploads, updates, and organizational changes using Enterprise Interface Builders (EIBs) and data load tools.
• Evaluate semi-annual Workday software updates, test new features, and lead implementation rollouts for functional enhancements.

Security & Data Integrity

• Manage the system security model, including user-based and role-based security groups.
• Conduct routine audits of user access permissions and system logs to enforce data privacy compliance.
• Perform regular data audits to maintain high standards of accuracy, consistency, and integrity across all integrated modules.

Troubleshooting & User Support

• Serve as the first line of defense for incoming functional and technical user requests through a centralized support queue.
• Diagnose and quickly resolve technical errors, workflow blockages, or access issues to prevent business disruption.
• Escalate complex integration or system errors to external implementation partners or software vendors, managing the change-control process to successful resolution.

Reporting & Analytics

Design, build, and maintain standard and custom reports, dashboards, and executive analytics.

Translate business metrics (e.g., headcount, turnover, compensation data) into clear, actionable visual dashboards for leadership.

Collaboration & Training

Partner with HR, Finance, and IT leaders to identify operational inefficiencies and automate routine administrative tasks.

Create technical documentation, process guidelines, and user training materials to support change management and user adoption.

Minimum Qualifications

Bachelor’s degree and six years of experience in accounting, finance, business administration, information technology public administration, or a related field; or master's degree in appropriate area of specialization and four years of related experience.

Recommended Competencies

Strong analytical skills and demonstrated ability to interpret financial data, identify trends and risks, and communicate financial information to executive and non-financial audiences.

Strong working knowledge of Workday configuration, business process frameworks, and security administration.

Familiarity with reporting tools, calculated fields, and basic integration EIB structures.

Ability to manage multiple priorities and projects concurrently in a fast-paced environment.

Administrative and Professional and A&P Executive Service (A&P EX) positions are considered contractual. Terms and conditions are generally recognized by contract for a specific period of time or contracts renewed on an annual basis. Certain benefits, amount of leave, and notification of termination are exclusive to the pay plan.

In accordance with Florida Statute 112.219, relevant work experience may substitute for the required education: 4 years of experience in lieu of a Bachelor’s, or 6 years in lieu of a Master’s.

How to Apply

Applicants are required to complete the online application with all applicable information. Applications must include all work history and education details even if attaching a resume. If you are a current FAMU employee, you must apply through Workday. This search is being conducted under Florida law, including the Sunshine law and Public Records law.

Conditions of Employment

Successful candidate is subject to a pre-employment screening which includes a review of criminal records, reference checks and verification of education. An official college transcript, a high school diploma, or other educational documents must be submitted, where applicable, at the time of employment.

Only United States (U.S.) citizens or aliens who have a legal right to work in the U.S. are eligible for employment. Federal law requires proof of your authorization to work in the United States. You will be required to provide proof of your identity and employment eligibility within three (3) days of employment.

Section 110.1128, Florida Statutes, prohibits employment by the State (including re-hire after a break in service) of any male born after October 1, 1962, who failed to register with the Selective Service System, under the provisions of the U.S. Military Selective Service Act, during the person’s period of eligibility (ages 18 through 25). Additionally, if currently employed by the State, this law prohibits the promotion of such person. You may be required to provide documentation.

Reasonable Accommodation

If you require a reasonable accommodation pursuant to the Americans with Disabilities Amendment Act (ADAA), please contact the Office of Equal Opportunity Programs at (850) 599-3076 at least ten (10) days prior to the start of the event. If you are hearing or speech impaired, please contact the University by calling TDD via FRS (800) 955-8771.

Equal Opportunity/Equal Access University

Florida A&M University is an equal opportunity employer.