Finance Admin Assistant

Location

Tajikistan, Dushanbe

Finance

• Ensure all supporting documentations is accurate before payments to the bank.
• Perform cash and bank reconciliations to ensure all records match supporting documentation and payment.
• Track expenses against approved budgets and report any discrepancies.
• Support the annual audit process by organizing and submitting required documents.
• Ensure compliance with financial procedures and donor requirements.
• Prepare, review, and post booking vouchers in Agresso
• Follow up on the Staff debtor account (2405) and the Suppliers account (2401).
• Processing payments made via bank (through online banking system) and conducting other routine bank interactions
• Calculate taxes, annual leave, sick leave, and other payroll-related items, and process salaries to employees’ bank accounts accurately and on time
• Preparing and submitting statistical, salary tax, social tax, labour, VAT, foreign currency, travel, and reporting on a monthly, quarterly and annually basis as required by the government of Tajikistan.
• Preparing and submitting annual capacity development, labour, and sick leave reports to the Government of Tajikistan.
• Prepare VAT exemption requests for suppliers and follow up to ensure timely approvals and compliance
• Prepare and submit transfer money reports to the Ministry of Justice, ensuring accuracy and timely submission
• Scans vouchers and upload them into Agresso; maintains files and organizes information and reference materials for easy access and retrieval.
• Provides backstopping during the absence of programme colleagues (FM).
• Act as the second signatory for approvals in the absence of the Finance Manager (FM).
• Performs other duties as required by the Finance Manager and Country Director.
• undefined

Administration

• :
• Maintain an organized filing system (hard copy and digital) for financial and administrative documents.
• Support HR functions, including timesheet collection, leave tracking, and contract filing.
• Assist in organizing travel, accommodation, and logistics for staff and visitors.
• Manage office supplies and ensure the smooth running of the office.
• Maintain accurate filing systems of all incoming, outgoing correspondence related to the NPA office in Tajikistan
• Assist with the organization of conferences and training in coordination with the logistics department.
• Coordinate various types of identification cards, visas, and other registrations for international and national staff.
• Prepare telephone bills for payment and deductions.
• Perform any other tasks and duties that may be assigned or delegated by HR/Admin Officer.
• Provides backstopping during the absence of HR/Admin Officer

About the Recruitment Process

• We work continuously for more diversity and inclusion throughout Norwegian People's Aid. We encourage all qualified candidates to apply.
• Please note, that only applications submitted through our career site will be considered. Applications and resumes sent via e-mail will not be reviewed.
• We kindly ask you to carefully read NPA’s Code of Conduct, Safeguarding Policy and Anti-Corruption Policy,
• before you submit your application. If you are the selected candidate for this position, you will be asked to complete and sign a Safeguarding self-declaration as well as our Code of Conduct. All policies related to ethics can be found on our
• website.
• We look forward to hearing from you!

Additional Locations

Tajikistan, Dushanbe