Assistant Director of Finance- Four Seasons Hotel Madrid

Location: Four Seasons Madrid

About Four Seasons

Four Seasons is powered by our people. We are a collective of individuals who crave to become better, to push ourselves to new heights and to treat each other as we wish to be treated in return. Our team members around the world create amazing experiences for our guests, residents, and partners through a commitment to luxury with genuine heart. We know that the best way to enable our people to deliver these exceptional guest experiences is through a world-class employee experience and company culture.

At Four Seasons, we believe in recognizing a familiar face, welcoming a new one and treating everyone we meet the way we would want to be treated ourselves. Whether you work with us, stay with us, live with us or discover with us, we believe our purpose is to create impressions that will stay with you for a lifetime. It comes from our belief that life is richer when we truly connect to the people and the world around us.

About the location

A historic landmark with modern energy. History comes to life with modern energy at Four Seasons Hotel Madrid. In the very heart of the capital – within walking distance of all the key attractions – seven historic buildings have been transformed into one dynamic destination. With rooftop dining by Spanish celebrity chef Dani García, Asian-Mediterranean cuisine at our award-winning modern cocktail bar and restaurant Isa, and a four-level Wellness Centre with a sun-splashed pool terrace, Four Seasons is bringing a new level of luxury and service to locals and guests alike.

About the Role

The Assistant Director of Finance supports the overall financial management of the hotel by assisting the Director of Finance in overseeing all financial operations, ensuring compliance with local regulations and corporate policies and procedures, and supervising the day-to-day activities of the Accounting department to maintain accurate financial reporting and effective internal controls.

What You Will Do

People

• Plan, organize, lead and control different projects and activities within the finance team.
• Establish a rapport with the Finance team and other divisions within the hotel.
• Have the ability to supervise the day-to-day duties of the Finance team and assist as necessary.
• Hold monthly department meetings with Accounting Staff to ensure communication and address any issues that are affecting the team.
• Develop and support training and development initiatives to enhance team engagement, reduce turnover, and prepare high-potential employees for future growth opportunities.
• Meet regularly with the Director of Finance to review accounting activities, performance, and key operational matters.
• Manage Accounting team performance through recruitment, development, evaluations, recognition, and corrective actions as needed.

Product

Excellent understanding of Month-End Process including, but not limited to, preparation of financial statements, accruals and journal entries, maintain reconciliations for all balance sheet accounts in established corporate formats and in accordance with generally accepted accounting principals.

Coordinate, observe and prepare all operating equipment and supply inventories in accordance with corporate policies and as directed by the Director of Finance.

Prepare Daily Cash Position report and maintain the highest level of investment of excess funds in accordance with corporate guidelines.

Assist the Director of Finance in preparation of all budgets and forecasts.

Excellent understanding of the current Edition of USALI.

Prepare or oversee the preparation of all local, state and federal tax returns and other reporting (including 80-20 rule reporting) on a timely basis.

Ensure rent expense is calculated accurately per the terms of the Management Agreement, Leasehold Agreement or Easement Agreement and that payments are made or the outstanding liability for the rent accrual exists and is accurate.

Ensure the outstanding liability for all revenue/profit related fees (i.e. Management Fees, Incentive Fees, Marketing Fees, Advertising Fees, Royalty Fees) is accurate and complies with the respective Management Agreement(s).

Ensure the system is set up to prevent month end closing without all journal entries being posted, updated or otherwise entered into the General Ledger.

Ensure that monthly reconciliations for all balance sheet accounts are prepared and all bank reconciliations are countersigned by Director of Finance.

Coordinate and facilitate external and internal audits.

As required, have a working knowledge of residential (or other entity) accounting procedures and how it affects the hotel’s financials.

Continuously strive for improvement of processes and efficiency.

Profit

• Monitor and control expenses of the hotel.
• Ensure that House Funds and Floats Counts are up to date.
• Assist the Director of Finance in Forecasting/Budgeting
• Ensure gains/losses on the sale/disposal of fixed assets are properly disclosed and recorded on the Statement of Changes in financial position and on the P&L statement.

What You Bring

• Proven leadership skills in a Hotel/Resort environment
• Highest level of integrity and transparency
• Strong interpersonal and relationship-building skills to work with cross-functional teams; negotiate for resources and influence stakeholders and to gain acceptance of and commitment to plans, ideas, initiatives, etc.
• Excellent written and verbal communication skills to prepare and deliver reports, effective presentations and to facilitate meetings
• Apply an ethical approach to influence the outcome of situations
• Serve as a role model for others by demonstrating appropriate business conduct and ethical principles
• Continuously seek to improve/develop the performance of others and continuously strive to improve his/her own performance
• Require a working technical knowledge of generally accepted accounting principles, Four Seasons Internal Controls, Policies and Procedures and job knowledge of all positions in Accounting, Purchasing and Food & Beverage control.
• Excellent Excel and computer skills. Sun, iScala and Opera Systems knowledge would be ideal and greatly valued.
• Strategic, analytical and have solid business acumen.
• Valid work permit for Spain at the time of applying.

What we offer

• Competitive Salary, wages, and a comprehensive benefits package.
• Excellent Training and Development opportunities.
• Complimentary Accommodation at other Four Seasons Hotels and Resort (Employee Travel Program).
• Complimentary dry cleaning for business clothing.
• 22 working days of vacation, 14 public holiday and the day of the birthday free.
• Complimentary Private Health insurance.
• Complimentary Employee Meals.

Schedule & Hours

• Full-time position.
• Flexibility to work evenings, weekends, and holidays as business needs require.
• Ability to support operational priorities during peak periods and special events
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