Operations Associate

WHO IS GALAXY WINE COMPANY?

At Galaxy Wine Company – Wilson Daniels Wholesale, we are leaders and educators in luxury wine. Working together to set the highest standards for quality, integrity and excellence, our passionate team of professionals is wholly immersed in every aspect of the fine wine world.

COME WORK WITH US

From brand marketing, sales, finance, and operations to dedicated in-house public relations, digital and creative services, our distinguished leadership team is driven by industry leaders around the country. We value family heritage, and wine of distinction.

We celebrate diversity and are committed to creating an inclusive environment for all employees. All employment is decided on the basis of qualifications, merit, and business need.

ABOUT THE JOB

We are seeking a full-time Operations Associate to join our team. This position is based in our Portland office and will report directly to the Director of Business Intelligence. This is an opportunity to gain knowledge of the wine industry and experience in procurement and international logistics. We are looking for someone with a positive attitude who will integrate seamlessly into the Operations Team and contribute to the overall success of our growing wholesale operation.

ESSENTIAL FUNCTIONS/THE DAY-TO-DAY

Master Data Maintenance

• Responsible for general master data management, cross company and cross platform
• Own all SKU maintenance from item setup, maintaining proper costing, pricing and its integration with downstream systems, such as ERP and CHRM software (AS400, Business Central, and Pocket Advantage).
• Record depletion allowances and oversee supplier billbacks.
• Work within ERP (Business Central) system, manage allocations of products (entry, “trading”, releasing, sunsetting, question answering, etc.)
• Conduct routine data audits between ERP (Business Central) and Reporting
• Work closely with Brand Management to track and record COGS.
• Perform Inventory Reconciliation between warehouses and ERP system and record inventory adjustments accordingly.
• Manage Product Pricing within ERP (Business Central)
• Develop and provide reporting and bulk data uploads into ERP system, as needed.

Reporting

• Work with Analytics team to ensure proper reporting for Galaxy Ops and Sales teams
• Maintain Reporting Dashboards in PowerBI
• Collaborate with sales team to ensure reporting needs are met.

Sales Service Assistance

• Liaise with the sales management team to ensure timely and accurate response to market needs.
• Facilitate communication between warehouse personnel, sales representatives, and customers via phone and email.
• Work with Sales teams on Incentive Tracking
• *This is not intended to be a comprehensive list of the duties and responsibilities of the position and that the duties and responsibilities may change without notice.
• AM I THE RIGHT FIT?
• Not everyone can be an Operations Associate. To be seriously considered for the role here is what you’ll bring:

Education & Experience

1-2 years of experience in supply chain, operations or analytics experience

Skills

• Ability to handle heavy daily communication via email and phone in a fast-environment
• Ability and willingness to learn and work quickly
• Motivated to grow and learn
• Must possess strong MS office skills and be organized

Experience with SQL a plus

Experience working with Business Intelligence Software tool(Power BI, Tableau or a market equivalent) a plus

Able to work within a team yet capable of managing your responsibilities

Physical requirements

Work is performed in an office environment and requires the ability to operate standard office equipment and keyboards.

*The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.