Sr Specialist, Talent Acquisition

Location: SF - 2 Folsom

About the Role

• Great candidate experiences don't happen by accident. They're created by people who care about every detail.
• As a Sr. Specialist, Talent Acquisition at Gap Inc., you'll play a key role in shaping how talent experiences our portfolio of iconic brands.
• From coordinating interviews and onsite experiences to supporting the offer process and improving how we hire, you'll help create a recruiting journey that's seamless, inclusive, and personal.
• Working alongside recruiters, hiring leaders, and HR partners, you'll bring organization, collaboration, and a people-first mindset to work that matters.

What You'll Do

• Champion Gap Inc.’s culture and employer brand, helping attract and engage a diverse pool of talent.
• Coordinate end-to-end interview scheduling for multi-stage and onsite interviews, including panel coordination, travel arrangements, and clear, timely candidate communications.
• Deliver a consistent, inclusive, and high-touch candidate experience throughout the hiring process from first outreach through onboarding handoff.
• Serve as a key partner to the recruiters and talent acquisition leaders, helping drive recruiting priorities, candidate management and strategic initiatives.
• Proactively manage multiple priorities, anticipate needs, and keep candidates, recruiters, and hiring teams moving forward in a fast-paced environment.
• Own candidate pre- and post-employment processes, including background administration, reimbursements, relocation authorizations, and required documentation, ensuring compliance with company policies and procedures.
• Manage confidential candidate information with care and maintain accurate records in Workday.
• Document and improve scheduling and candidate-experience processes, leveraging AI tools, and ways of working to increase efficiency and quality.
• Leverage industry, competitor, and talent trends to help the team stay informed and ahead of the market.
• Lead or contribute to projects and initiatives of varying scope, bringing strong execution, attention to detail, and follow-through.
• Serve as a point of escalation for complex scheduling situations and help train or support coordinators and new team members.
• Use AI tools in your daily workflow to streamline scheduling, candidate communications, and administrative tasks, freeing up time for higher-value work.

Who You Are

• Experience in talent acquisition coordination, recruiting operations, project management or a similar role, with demonstrated experience coordinating complex, high-volume meeting schedules.
• Highly organized and detail-oriented with the ability to manage multiple priorities and keep things moving in a fast-paced environment.
• Passionate about creating an exceptional candidate experience, bringing care, responsiveness, and professionalism to every interaction.
• A proactive problem solver who anticipates needs, uses sound judgment, and takes ownership from start to finish.
• A collaborative partner who builds strong, trusted relationships with recruiters, hiring leaders, HR partners, and candidates.
• Comfortable navigating ambiguity and shifting priorities while maintaining accuracy and attention to detail.
• A strong communicator who can adapt their approach to different audiences and situations.
• Curious and open to adopting new technology, including AI tools, with a willingness to experiment, learn, and share what works.
• Comfortable working with recruiting systems, tools, and data, with the ability to quickly learn new technology.