Accounts Payable Associate

Genda Americas proudly has a Play to Win culture. We live and breathe amusement. Come and change the game with us and learn to play different. We are looking for an Accounts Payable Associate to join our ever-expanding team in Mississauga.

Genda Americas operates a North American amusement machine business, including the Kiddleton, Premier, Player One and NEN brands.

We pride ourselves on exceptional customer service and experiences. If you share that passion, we welcome you to apply. We offer a competitive compensation package, enhanced group benefits, flexible working environment, and a fun work culture. Come see how you can contribute to the continued success of Genda Americas.

ACCOUNTS PAYABLE ASSOCIATE – Mississauga, Ontario

The Accounts Payable Associate owns the full AP cycle for our North American operations: invoice processing, vendor payments, sales tax coding and month-end support across multiple entities in Microsoft Dynamics 365 Business Central. Our finance team supports a multi-entity structure across Canada and the United States.

Key Responsibilities

Invoice processing

• Receive and log vendor invoices from the AP inbox, mail and vendor portals; scan and attach source documents in Business Central
• Review, code and enter invoices with correct GL accounts, entities, departments and dimensions
• Perform two- and three-way matching against purchase orders and receipts; resolve price, quantity and receiving discrepancies with purchasing and warehouse teams
• Route non-PO invoices for approval according to the delegation of authority and follow up on overdue approvals
• Verify invoices meet CRA documentation requirements (supplier name, GST/HST registration number, date, tax amounts) before claiming ITCs
• Identify and record US-dollar invoices at the correct exchange rate
• Process credit memos, debit memos and vendor rebates
• Process employee expense reports and corporate card transactions against company policy

Payments

• Prepare weekly payment runs by EFT, wire and cheque in CAD and USD
• Manage foreign-currency vendor payments and record exchange differences

Vendor setup and maintenance

• Set up new vendors in Business Central after confirming an approved vendor request and required documentation
• Collect and validate onboarding documents: vendor setup form, void cheque or bank letter, GST/HST/QST registration numbers, and W-8/W-9 forms for US vendors
• Validate GST/HST numbers through the CRA GST/HST Registry before activation
• Verify all new and changed banking details by independent call-back to a known contact; never rely on contact details provided in the change request
• Respond to vendor inquiries and reconcile vendor statements monthly.

These are the standards we look for

• Diploma or degree in accounting, finance or business, or equivalent experience
• 2+ years of full-cycle accounts payable experience
• Experience with an ERP system; Business Central, NAV or Dynamics 365 strongly preferred
• Intermediate Excel skills (VLOOKUP/XLOOKUP, pivot tables)
• Strong attention to detail with a high degree of accuracy
• Strong organizational and time-management skills
• Effective communication skills

These are the values that are important to us

• Respect Everyone. Personally, and organizationally vital. Reaffirming our commitment to value every person.
• Love the Challenge. Nurturing a culture that embraces challenges and continuously pushes forward.
• Bring the Energy. Capturing passion, engagement, and emotional spirit in our work.
• Delight the Customer. Exceed expectations for clients and players to deliver truly memorable experiences.
• Stay Positive. Have Fun. Fostering the atmosphere we all deserve to work in.
• Please come and learn more about us at www.genda-americas.com
• Genda Americas is an equal opportunity employer. Accommodation for disabilities will be provided to support participation in all aspects of the recruitment process.
• This Vacancy is Open due to a current open position.