Accounting Specialist

Job Summary

• The Accounting Specialist is responsible for invoicing and accounts receivable (AR) activity associated with
• Career Services (CS). This position will also be responsible for clearing the AR subledger entries. This role
• ensures accurate and timely processing, account coding, and compliance with internal policies and
• procedures. The Accounting Specialist assists with resolving customer/funder inquiries, supporting audits,
• and maintaining accurate billing/receivable records.

Essential Functions

Ensure all supporting documentation is properly scanned and attached within the ERP or third-party invoice processing system.

• Assign appropriate general ledger account coding to customer invoices and check requisitions.
• Obtain necessary approvals for invoices via workflow within the ERP system.
• Review and match invoices with supporting documentation; verify customer details, quantities,

amounts, and account coding for accuracy.

• Resolve discrepancies by working with customers/funders and internal departments.
• Ensure adherence to company accounting policies and internal controls.
• Research and respond to funder inquiries related to past due or outstanding balances.
• Respond to routine inquiries from internal departments and external funders via email and

phone.

• Generate accounts receivable reports and statements as needed.
• Apply payment from customers/funders and accurately record it into the ERP system.
• Assist with data collection and documentation for internal and external audits.
• Clear weekly and monthly entries coded to accounts receivable to intercompany accounts.
• Analyze and reconcile customer/funder statements to the company’s accounts receivable

records to ensure accuracy.

• Maintain accurate and organized financial documentation, files, and system records.
• Perform other duties as assigned by management.

Job Requirements and Qualifications

Associate or Bachelor of Business, Accounting, Finance, or related field preferred

• Minimum three (3) years of accounting experience required.
• Proficient with Microsoft Office, especially intermediate to advanced Microsoft Excel skills.
• Experience with enterprise-wide accounting systems (ERP), preferably Microsoft Dynamics

(Business Central) or similar.

• Excellent customer service and interpersonal skills.
• Strong written and verbal communication skills.
• Able to analyze data and apply critical thinking and problem-solving skills.
• Highly organized with strong attention to detail and ability to manage multiple tasks.
• Ability to work independently and collaboratively in a team environment.
• Positive, solution-oriented attitude with commitment to accuracy and timeliness.

Working Environment Conditions/Requirements

Must maintain a valid driver’s license and maintain dependable transportation.

Ability to work in an office environment or remotely performing accounting/office functions.