Software Asset Analyst

The Opportunity

SaskBuilds and Procurement brings together infrastructure, procurement, real property, facility management, logistics, and information technology to support the Government of Saskatchewan's Growth Plan and the delivery of programs and services to citizens across the province.

The Operations and Infrastructure Branch is seeking a highly motivated and detail-oriented professional to join our team as a Software Asset Analyst. In this role, you will support a large enterprise environment serving more than 13,000 clients by ensuring the effective management, compliance, and optimization of software assets throughout their lifecycle.

As a Software Asset Analyst, you will be responsible for administering software licensing, maintaining accurate software asset records, and supporting compliance with vendor agreements and government policies. You will monitor and manage software requests, ensuring services are delivered in accordance with established service standards and service level agreements.

The successful candidate will maintain and enhance software asset management systems used to track, report on, and audit software entitlements, deployments, renewals, and usage. You will analyze data, perform compliance reviews, and conduct audits to validate the accuracy of software inventory and billing information, identify discrepancies, and recommend corrective actions. Working closely with clients, vendors, procurement professionals, and technical teams, you will provide guidance on software licensing requirements, support decision-making through reporting and analysis, and contribute to the continuous improvement of software asset management processes and practices.

As the successful candidate, you will demonstrate strong analytical, organizational, and customer service skills, along with the ability to manage software asset information with a high degree of accuracy and attention to detail.

You will have proven experience entering, maintaining, analyzing, and retrieving information using electronic systems and databases efficiently and accurately. Knowledge of software asset management principles, inventory control practices, software licensing, compliance requirements, and government purchasing procedures, including the Financial Administration Manual (FAM), and Accounting Manual.

You will be proficient in utilizing Microsoft Office applications, databases, and other technology tools to support program operations, maintain records, and produce reports that support informed decision-making.

The position requires exceptional communication skills, with the ability to clearly convey information to a variety of audiences both verbally and in writing while maintaining a high level of professionalism. You will be responsible for sharing knowledge and providing guidance on software asset management practices, software licensing, licensing requirements, and related policies and procedures.

Success in this role also depends on your ability to establish and maintain positive working relationships with clients, vendors, stakeholders, and colleagues. You will be expected to independently prioritize competing demands, organize your workload effectively, and consistently meet deadlines while delivering a high standard of customer service.

You possess strong problem-solving and analytical abilities, enabling you to review and validate data, identify discrepancies, determine root causes, and recommend practical solutions in a timely manner. The ability to work both independently and collaboratively within a team environment is essential to supporting organizational objectives and meeting the needs of clients and stakeholders. You will be attentive to detail, self-motivated, thorough, and quick to learn in order to be successful in this position.

Candidates are asked to clearly describe in their cover letter where they have acquired their education or work experience, as candidates will be screened on the basis of this information.

Provide specialized administrative and program support for an assigned program, service area, or business unit.

Review, verify, process, update, and track applications, files, forms, accounts, payments, transactions, records, and/or correspondence.

Apply established legislation, regulations, policies, procedures, agreements, guidelines, program criteria, and business rules when processing work.

Respond to client, stakeholder, colleague, agency, and/or public inquiries by providing program information, explaining requirements, and identifying next steps.

Review information for completeness, accuracy, consistency, eligibility, compliance, and/or required action.

Process financial, statistical, program, client, employee, or case-related information, including calculations, reconciliations, audits, and data checks.

Enter, retrieve, update, verify, format, transmit, and/or maintain information in databases, spreadsheets, records systems, case management systems, online portals, and/or other business applications.

Prepare, proofread, issue, and maintain correspondence, reports, forms, notices, decisions, records, checklists, tools, and other administrative or program documents.

Identify and follow up on missing information, discrepancies, processing errors, service issues, or file/document concerns.

Coordinate, confirm, exchange, and obtain information from internal and external contacts to support program administration and service delivery.

Maintain hard copy and electronic records in accordance with records management, privacy, confidentiality, and program requirements.

Organize, prioritize, and complete assigned work to meet program timelines, service standards, reporting requirements, and operational needs.

Job Capabilities

As a public servant, we are seeking someone who

• Is accountable, takes ownership of their work by contributing to organizational outcomes and demonstrates the corporate values in our Commitment to Excellence.
• Is innovative and seeks out ways for improvement by thinking creatively, identifying new ideas and taking responsible risks.
• Works collaboratively with others to understand, engage and have meaningful dialogue to achieve work outcomes.
• Is inclusive, identifies and is aware of personal bias, and readily seeks out and appreciates diverse perspectives.
• Is adaptable, continuously learns from experience and applies those learnings to new situations.
• Focuses on achieving public service excellence.

Technical Knowledge and Skills

• Knowledge of Software Asset Management principles, software licensing, entitlement management, compliance, audit practices, and the software asset lifecycle.
• Knowledge of cloud, datacenter, hybrid, subscription, and consumption-based software licensing models.
• Knowledge of cloud and identity-based licensing administration, including Microsoft Entra ID and Adobe Admin Console.
• Understanding of Identity and Access Management, End User Computing, infrastructure, security, and IT service management processes as they relate to software licensing and provisioning.
• Ability to analyze and reconcile software entitlement, deployment, consumption, inventory, billing, and vendor data to identify discrepancies and determine root causes.
• Ability to interpret complex vendor licensing rules, contractual entitlements, usage restrictions, and compliance requirements.
• Proficiency with software asset management systems, databases, spreadsheets, online administrative portals, and Microsoft Office applications.
• Knowledge of government procurement and financial requirements, including FAM, purchasing procedures, trade agreements, cost recovery, and invoice validation.
• Ability to develop and improve SAM workflows, compliance processes, operational procedures, documentation, and reporting.
• Ability to communicate complex technical, licensing, compliance, and financial information to both technical and non-technical audiences.

Job Skills

Communication (Level B)

Critical Thinking (Level B)

Digital Skills (Level B)

Interacting with Others (Level B)

Navigating Ambiguity (Level B)

Managing Self (Level B)

Health, Safety and Wellness (Level A)

Data Literacy (Level B)

Influence (Level B)

Political and Organizational Awareness (Level A)

Managing Organizational Resources (Level B)

Learn more about the Government of Saskatchewan’s Capabilities and Skills Framework here.

What We Offer

• Dynamic and challenging work
• Competitive salary
• Comprehensive benefits package including pension
• Vacation, scheduled days off, and other types of leave
• Inclusive work environments
• Career growth, development, and advancement opportunities
• Flexible work arrangements

Our Commitment to Excellence

The Government of Saskatchewan upholds deep-rooted values of Respect and Integrity, Serving Citizens, Excellence and Innovation, and Acting as One Team.