Staff Accountant

Hampton University Proton Cancer enter Institute (Hampton Proton) is seeking an entry level Staff Accountant to assist with the financial transactions and accounting operations. Staff Accountant The Staff Accountant reports directly to the Director of Finance while working alongside other professionals and support staff. The Staff Accountant is primarily responsible for accounts payable, purchasing transactions, requisitions, financial recordings, and information by reconciling, verifying, consolidating, and entering transactions.

Will assist with managing the integrity of the accounting systems and maintaining fiscal records of assets for Hampton Proton. Responsibilities: Process accounts payable transactions and post related journal entries. Prepare and post general ledger entries and reconciliations to support timely month-end closings. Record month-end accruals and reversals to accurately reflect estimated expenses. Perform monthly reconciliations of cash and cash equivalents, charges, and receipts.

Prepare and process EFT and ACH payments for vendors and business partners. Reconcile vendor statements against Sage Intacct account balances and resolve discrepancies. Maintain amortization and depreciation schedules for prepaid expenses and prepaid insurance accounts. Verify that all vendors, invoices, and payments comply with established financial policies and procedures. Establish, organize, and maintain vendor and financial records in Sage Intacct and physical filing systems.

Prepare and submit annual TIAA reconciliations to Hampton University. Reconcile employee benefit accounts monthly and communicate required adjustments to the Human Resources Department. Prepare Accounts Payable Unpaid Bills Reports for management review and approval. Enter and process invoice batches in Sage Intacct for payment. Perform banking functions, including cash deposits and petty cash replenishment. Prepare annual 1099 calculations and coordinate issuance to applicable vendors.

Manage office supply inventory and coordinate purchasing needs for the facility. Match purchase orders to approved requisitions processed through Sage Intacct. Assist with fixed asset management and preparation of budget-to-actual variance reports. Support efficient departmental operations by performing additional duties assigned by the Director of Finance. Process bi-weekly payroll and retirement contribution submissions.

Prepare and reconcile monthly employee benefits invoices. Qualifications: Must have an understanding of accounting theory. Ability to research and reconcile accounts. Excellent written, verbal, communication, and interpersonal skills. Must have Microsoft Excel experience. Attention to detail, high-quality results oriented, and adheres to timelines. Must be proactive, independent, adaptable, and enthusiastic. Requirements: Associate degree in accounting or related discipline required.

Bachelor’s degree preferred. A minimum of 1 year of financial/accounting related work experience. Healthcare industry experience preferred but not required. Physical Demands: Work environment is onsite in an office setting. Extended periods of time in a sitting/stationary position. Constantly operates office technology, such as computers and printers. Be able to physically reach, push, pull, hold, and lift up to 25 lbs., as needed.

Frequently communicate through listening and speaking to exchange accurate information.