Procurement Specialist

About Harris County Flood Control District: The Harris County Flood Control District’s (District’s) core mission is to mitigate the risk of flooding in Harris County, which has a population of over 5 million and includes the City of Houston, the fourth-largest city in the United States. The District’s responsibilities extend to approximately 1,500 channels spanning nearly 2,500 miles, over 60 regional stormwater detention basins covering more than 10,000 acres, and several wetlands mitigation banks.

What you will do at Harris County Flood Control District: The District is seeking motivated individuals to serve as the Procurement Specialist, who is responsible for performing pre- to post-award contract administration functions for the procurement of goods and services, including coordination with Project Managers on the development of bid specifications, management of competitive bid process, negotiating contracts, monitoring of suppliers, contractors and service providers’ performance in the fulfillment of their contractual obligations, and ensuring appropriate actions are taken to promptly remedy any deficiencies observed in contract implementation, scope or terms and conditions.

They will be part of building a new centralized procurement organization, where they can help create new policies and processes that meet customer needs and improve the District’s ability to serve Harris County residents. Essential Functions and Duties: Procurement Planning & Requirements Development Collaborate with Project Managers and stakeholders to understand procurement needs, develop bid specifications, and ensure procurement processes align with project requirements and budget constraints.

Review federal purchasing requisition forms, independent cost estimates (ICE), and cost analysis for accuracy. Solicitation Development & Bid Administration Conduct competitive bidding processes, including issuing requests for proposals (RFPs) and requests for quotations (RFQs), Competitive Sealed Proposals (CSPs), Invitation for Bid (IFBs), and evaluating bids to select the most advantageous suppliers in terms of cost, quality, and service.

Prepares invitations to bid and requests for proposals; finalizes specifications; coordinates legal and insurance requirements; and coordinates solicitation for public advertising. Organizes, schedules, and facilitates pre-bid meetings. Prepares bid tabulation; reviews and analyzes Engineers estimates and proposals received; reviews the results with department personnel; coordinates evaluation meetings; prepares and routes specifications for internal approvals.

Contract Negotiation, Award & Administration Manage the end-to-end procurement process, from soliciting bids to evaluating proposals, and recommending contract awards based on a comprehensive analysis of supplier capabilities, cost, quality, and compliance with procurement policies. Negotiate contractual terms and conditions with suppliers, contractors, and service providers to secure favorable agreements while mitigating potential risks and ensuring compliance with relevant laws and regulations.

Collaborate with legal and finance teams to review and finalize contract documents, ensuring accuracy, completeness, and compliance with internal policies and legal requirements. Monitor and evaluate supplier performance throughout the contract lifecycle, ensuring adherence to agreed-upon terms, service levels, and delivery schedules. Address any performance issues promptly and take corrective actions as needed. Compliance, Governance & Public Administration Prepares necessary Harris County Commissioner’s Court Agenda items, including request for court action (RCA), and coordinates the submittal and approval process.

Assist in the development and implementation of new procurement policies, procedures, and best practices, contributing to the creation of a centralized procurement organization that meets customer needs and enhances the District's ability to serve Harris County residents effectively. Market Research & Continuous Improvement Conduct market research and stay up to date with industry trends and innovations to identify potential cost-saving opportunities and ensure the District's procurement practices remain competitive and efficient.

Participate in cross-functional teams and initiatives to support overall organizational goals and process improvement efforts. Records Management & Documentation Maintain accurate and detailed procurement records, including project documentation, supplier profiles, and performance evaluations. Processes purchase requisitions, maintains purchase orders, and works with the District’s Finance Department as necessary. Supplier & Stakeholder Relationship Management Foster strong working relationships with suppliers, contractors, and service providers to promote positive partnerships and effective communication throughout the procurement process.

Professional Conduct & Additional Duties Demonstrate a proactive and collaborative approach to problem-solving and take ownership of assigned projects and tasks to ensure successful outcomes. Assists with department or District projects. Assume additional responsibilities as required, adapting to the evolving demands, responsibilities, needs, and objectives of the District. Harris County is an Equal Opportunity Employer https://hrrm.harriscountytx.gov/Pages/EqualEmploymentOpportunityPlan.aspx If you need special services or accommodations, please call (713) 274-5445 or email [email protected] .

This position is subject to a criminal history check. Only relevant convictions will be considered and, even when considered, may not automatically disqualify the candidate . Examples of Duties Education: High school diploma or G.E.D. equivalent Experience: Three (3) years of experience in procurement and contract administration. Licensure: Valid Class "C" Texas Driver’s License. Knowledge Skills, and Abilities: Exceptional customer service skills.

Excellent knowledge of Microsoft Office applications. Excellent verbal & written communication skills. Strong attention to detail Strong decision-making skills where tasks require comparing alternative courses of action. Can work well under pressure, adhering to tight deadlines and accuracy/quality standards. Flexible and creative, having a willingness to experiment, pursue new ideas, and take risks when solving complex challenges.

Ability to identify and solve problems using structured and sensible approaches and leverage solutions that are both innovative as well as common sense based on the need. Utilize good organizational skills and effectively prioritize and schedule multiple tasks/initiatives. Outstanding collaboration skills and the ability to build and maintain strong trust-based relationships with various types of internal customers and suppliers.

Be a self-starter; assume ownership in setting goals, organizing work, and completing assigned tasks. Ability to negotiate prices and terms with suppliers. Ability to handle a multitude of tasks at one time in a very fast-paced environment within time constraints. Ability and commitment to track and meet multiple deadlines and prioritize work. Synthesize and present complex information about projects and systems that can be understood across functions and domains and by non-technical audiences.

NOTE : Qualifying education, experience, knowledge, and skills must be documented on your job application. You may attach a resume to the application as supporting documentation but ONLY information stated on the application will be used for consideration. "See Resume" will not be accepted for qualifications. Qualifications Education/Knowledge: Bachelor’s Degree, or equivalent combination of education, training, and experience.

Supplemental Information Position Type, Hours and Salary: Regular | Full-Time | Non-exempt 40 hours per week Salary: To be discussed at interview Location: Procurement | 9900 Northwest Freeway Houston, TX 77092 Physical Demands and Environmental Exposure: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions: Occasional stooping, bending, reaching, lifting, and carrying of items up to 11 pounds and occasional lifting of up to 20 pounds.

Occasional ascending/descending stairs, driving a vehicle with automatic controls, and prolonged sitting for extended periods of time. Occasional sorting, filing, shelving, and handling of files, documents, books, file drawers, and related materials and equipment required for clerical operations. Work is performed indoors in a typical office environment with acceptable lighting, temperature, air conditioning, and noise levels.

Employment may be contingent on passing a drug screen and meeting other standards. Due to a high volume of applications positions may close prior to the advertised closing date or at the discretion of the Hiring Department.