Human Resources Specialist

HERITAGE ACADEMY

HR Assistant

Human Resources | Job Description

Position Summary

• As an integral part of Heritage Academy, the HR Assistant supports the Human Resources department with
• recruitment, onboarding, employee records, compliance documentation, communication, and administrative
• coordination. This position provides timely, organized, professional, and friendly support to candidates, employees,
• campus leaders, and administrative teams in alignment with Heritage Academy’s vision and mission. The position
• supports both Paul Revere and Heritage Academy schools.

Duties & Responsibilities

• Assist with the annual development and maintenance of HR systems, hiring calendars, onboarding timelines,

documentation processes, and department organization.

• Build positive relationships with campus leaders, administrators, employees, candidates, vendors, and other

stakeholders to support Heritage Academy families.

• Support recruitment by preparing and updating job postings, communicating with candidates, maintaining applicant

tracking records, and assisting with screening as directed.

• Schedule and coordinate in-person, phone, and virtual interviews; communicate logistics and follow up with

candidates and hiring teams.

• Help communicate the employee value proposition and the benefits of joining and remaining with Heritage

Academy.

• Coordinate new-hire paperwork, onboarding timelines, orientation materials, and employee follow-up; track

completion and communicate outstanding items.

• Maintain accurate, organized, and confidential employee and candidate records in UKG and other approved

systems.

• Assist with tracking required employment and school compliance documentation, including fingerprint clearance

records, credentials, training completion, and renewal dates, as applicable.

• Respond to routine candidate and employee inquiries professionally; route sensitive matters, policy questions, and

unresolved concerns to the appropriate HR leader.

• Support employee communication, recognition, and service efforts in coordination with HR and campus teams.
• Assist with HR budget tracking, performance-related documentation, staffing reports, and other department

reporting; verify information for accuracy.

• Coordinate with other departments to support consistent communication of the organization’s mission and the

importance of hiring, supporting, and retaining excellent employees.

• Represent the organization professionally in public and at assigned events; perform other duties as assigned.

Heritage Academy | HR Assistant2

Qualifications, Competencies & Strengths

• Education:High school diploma or equivalent required; associate’s or bachelor’s degree preferred.
• Experience:One to three years of experience in administration, human resources, recruiting, school operations,
• customer service, or office support preferred.

Skills & Competencies

• Excellent verbal and written communication skills and a professional, friendly, service-oriented disposition.
• Strong organizational skills, attention to detail, and ability to prioritize tasks, meet deadlines, and follow through on

multiple requests.

• Sound judgment and discretion when handling confidential employee, candidate, and organizational information.
• Proficiency with Google Workspace and Microsoft Office; ability to use UKG and other HR or applicant tracking

systems.

• Ability to support recruiting, onboarding, scheduling, data entry, employee communication, personnel

documentation, and compliance tracking.

• Ability to work collaboratively with campus leaders and administrative teams while completing assigned tasks

independently.

• Knowledge of school operations, employment practices, or HR procedures preferred.
• Bilingual proficiency in Spanish preferred.

Employment Requirements & Working Conditions

• Fingerprint screening:Shall be fingerprint checked pursuant to A.R.S. 15-512.
• Physical functions:Regularly required to sit, stand, walk, talk, hear, operate a computer and other office
• equipment, and reach with hands and arms. Must occasionally lift and/or move up to 50 pounds. Essential functions
• may be performed with reasonable accommodation.
• Equipment:Frequent computer use; office equipment and handheld learning devices as needed.
• Work environment:Typical office environment, with occasional exposure to outdoor weather.
• Travel:Approximately 10-25%, including travel to campuses and assigned events.
• Scope of the Description
• This description reflects management’s assignment of essential functions and does not exclude or restrict other
• tasks that may be assigned